Next Chapter of HR Digital Transformation at ESF
The English Schools Foundation (ESF) has successfully gone live with Workday as our core Human Capital Management System, fully integrated with PeopleSoft Payroll — marking a major milestone in our HR digital transformation journey.
As we continue to enhance and unlock the full potential of our HR technology landscape, we are expanding our HRIS team and recruiting a Senior / HR Executive – Projects (HRIS & Analytics). This role will support ongoing system optimisation, enhancements, analytics development, and continuous improvement initiatives across ESF’s 20+ schools and central offices.
This is an exciting opportunity to shape how technology enhances people experience, drives data‑informed decision‑making, and strengthens governance across the organisation. If you enjoy building smarter systems, translating business needs into impactful solutions, and working at the intersection of HR, technology, and analytics — this role is for you. If you bring strong hands‑on Workday experience and are passionate about leveraging HR technology to drive operational excellence, we would love to hear from you.
Why Join ESF HR?
The English Schools Foundation (ESF) is seeking a Senior / HR Executive – Projects (HRIS & Analytics) with solid Workday experience to drive transformation in HR systems and governance landscape.
With Workday now live as our core Human Capital Management System (HCMS), integrated with PeopleSoft Payroll, we are focused on:
- System stabilisation and governance
- Business process optimisation
- Workforce Analytics & Insights
- AI & Digital Enablement in HR
- Integration enhancements
- Continuous improvement across modules
- Now that the foundational build is complete, our focus shifts to embedding Workday into the fabric of our daily operations. We are looking for a specialist who thrives in a post-go-live environment—someone who can troubleshoot teething issues, refine processes based on real-world feedback, and turn raw data into actionable insights for our leadership teams.
What You Will Do
- Partner with the HR Project Manager & the Project Team to support system stabilisation, enhancements, and optimisation initiatives
- Review and refine business processes to improve efficiency, governance, and user experience
- Gather and translate business requirements into functional system solutions
- Configure and maintain Workday modules (hands‑on configuration required)
- Collaborate with vendors and internal stakeholders on integrations and technical enhancements
- Develop and maintain reports, dashboards, and analytics to support data‑driven decision‑making
- Lead testing cycles for new enhancements and system updates
- Support user adoption through targeted training, documentation, and guidance
- Ensure compliance with Hong Kong Employment Ordinance and internal governance standards
- Champion data quality by auditing existing data loads, cleaning up duplicates, and ensuring historical employee records are accurately migrated.
- Establish a 'Tier 2' support triage to manage tickets, troubleshoot user errors, and resolve configuration issues that arise during daily operations.
- Conduct 'Health Checks' on current business processes (e.g., Hiring, Onboarding, Leave) to identify bottlenecks and reduce manual workarounds.
Who We Are Looking For
- 4–6 years of hands‑on Workday experience (configuration experience is essential)
- Experience in implementation and/or post‑go‑live enhancement environments
- Strong analytical capability with a structured, solution‑oriented mindset
- Confident communicator who can bridge business and technical conversations
- Familiar with the Hong Kong Employment Ordinance
- Degree holder (HR, Information Systems, or related discipline preferred)
Candidates with slightly less experience may be considered for the HR Executive level.
Applicants must be permanent Hong Kong residents or hold a valid Hong Kong work visa.
If you are motivated by continuous improvement, enjoy working at the intersection of HR and technology, and are excited to shape the next phase of ESF’s HR digital journey, we welcome your application.
For enquiries, please contact Karen Ng @ 37622653 or Email: Karen.ng@esfcentre.edu.hk
Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.
By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.
ESF is an Equal Opportunities Employer
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.
In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.
About Us
The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk
About the Team
The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.
The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.
ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at https://www.esf.edu.hk/.
