HR Specialist / Analyst, Projects & Planning (HRMS | Data | HR Transformation)

Human Resources / Office Administration • Full Time • Chek Lap Kok, Hong Kong, HK • 1d ago

The HAECO Group is an independent global provider of high-quality MRO services. We offer a broad range of aviation products and services that enable our customers to operate their aircraft, engines and components safely and efficiently. Headquartered in Hong Kong since 1950, our global reach has extended as we have grown. We now have operations throughout the Asia-Pacific region, Americas and other parts of the world.

Based at Hong Kong International Airport (HKIA), HAECO Hong Kong offer a full range of services including airframe services, line services, component services, engine services, freighter conversions, technical training and AOG support.

Position Description

We are looking for a proactive and detail‑oriented HR Specialist / Analyst – Projects & Planning to support multiple HR transformation initiatives, including HRMS implementation, HR data archiving, and Group HR Employee Central / SuccessFactors (EC/SF) alignment. This role is ideal for someone who enjoys project coordination, structured tracking, and cross‑functional collaboration with HR, IT, and external partners.

What You'll Do

Project coordination & tracking

Organize project meetings, manage agendas/minutes, and follow up on action items
Maintain project trackers (milestones, deliverables, risks/issues, dependencies)
Consolidate progress updates across stakeholders and highlight gaps/risks early

UAT & training coordination (HRMS / EC-related work)

Coordinate UAT preparation and execution tracking (test case progress, defect follow‑up, retesting, sign‑off readiness)
Support user training logistics and readiness tracking (scheduling, attendance, materials coordination)

Data readiness, migration support & archiving

Support data preparation activities (validation tracking, issue follow‑up, sign‑off coordination)
Assist in HR data archiving workstreams (scope tracking, documentation, audit trail support)

Change management & system launch support

Support change management activities to prepare HR teams and end users for new systems and process changes
Assist in system launch and post go‑live readiness activities, including but the development of communication materials e.g. posters, flyers, and related engagement initiatives.

Documentation & governance support

Maintain orderly document repositories (e.g., SharePoint / project folders), version control, and governance packs
Prepare clear status summaries for internal reporting and steering discussions

Ad hoc project support

Support other HR projects or improvement initiatives as assigned

What You'll Need

Bachelor’s degree in HR, Business, Information Systems, or related discipline
4+ years of relevant experience in HR projects / HR operations with project exposure / HRIS support / transformation initiatives
Strong organisational skills and ability to manage multiple workstreams with minimal supervision
Solid proficiency in MS Office / Microsoft 365 (Excel, PowerPoint, Outlook; SharePoint is a plus)
Strong digital and AI capability (e.g. Microsoft Copilot), enabling hands‑on support in preparing UAT support materials, end‑user training content, and change communications.
Strong communication skills in English and Chinese (written and spoken)

HAECO Group is an equal opportunity employer. At HAECO, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

Build your career with us and be part of something bigger at HAECO!

Reference ID: 1021

Candidates not contacted 4-6 weeks after submission of applications and/or interviews may consider their application unsuccessful.

All information provided by candidates will be treated in strict confidence and will be used for employment purpose only.

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