Assistant Cataloguing and Metadata Librarian (at the Rank of Administrative Assistant II)

Education • Full Time • Pok Fu Lam, Hong Kong, HK • 3w ago

Assistant Cataloguing and Metadata Librarian (at the rank of Administrative Assistant II) in the University Libraries (Ref: 534775)

The University of Hong Kong Libraries Collection Services is responsible for providing quality services related to resources and access in support of learning, teaching and research. Collection Services include Acquisitions, Cataloguing, Collection Management and Collection Development for all library general collections, in both physical and electronic formats.

The Role

Reporting to the Collection Services Librarian, the appointee will assist in overseeing the section’s day-to-day operations, developing and refining workflows and best practices for cataloguing, metadata management and physical processing. Key responsibilities include:

• Perform original and complex copy/adaptive cataloguing for print, special collections and electronic resources in relevant metadata schemas/standards;

• Perform large-scale metadata management and record management;

• Carry out authority work (LC authorities, HkCAN and Wikidata), including record creation, enhancement and quality checking;

• Develop, document and continuously improve team workflows, metadata management, cataloguing procedures and physical processing practices in line with current trends;

• Supervise, coach and train library assistants in cataloguing skills and quality standards;

• Collaborate with different library teams to support user-oriented discovery services.

Qualifications and Qualities

Applicants should possess a Master’s degree or above in Library and Information Science (or a related discipline), with at least 6 years of relevant post-qualification experience, including supervisory and management experience in academic libraries. They should be proficient in written and spoken English and Chinese (including Putonghua), with strong communication and interpersonal skills, and sound analytical and problem-solving abilities.

Candidates should have in-depth knowledge and strong technical skills in cataloguing and metadata management, including:

• Original and copy/adaptive cataloguing of Western and CJK materials in all formats, with relevant metadata schemas/standards;

• Experience with OCLC Connexion Client and WorldShare Record Manager;

• Solid authority control experience, including creation, enhancement and quality checking of authority records (e.g., LC authorities, HkCAN and Wikidata);

• Proficiency in romanization/transliteration for CJK materials and application of LC Romanization guidelines;

• Proficiency in Alma and familiarity with PrimoVE;

• Knowledge of Linked data, Data labeling and large-scale metadata management;

• Familiarity with python, SQL, local LLM and current AI applications is an advantage.

What we offer

The appointment will be made on a fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

How to apply

The University only accepts online application for the above post. Applicants should apply online at the University's careers site (https://jobs.hku.hk) and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until April 19, 2026, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency

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