Executive Assistant

Education • Full Time • Pok Fu Lam, Hong Kong, HK • 1d ago

Executive Assistant to the Director in the HKU Institute for Climate and Carbon Neutrality (ICCN) (Ref.:534989) (to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

The HKU Institute for Climate and Carbon Neutrality is at the forefront of climate education and research. Our Master of Climate Governance and Risk Management (MCGRM) program equips students with the essential skills and knowledge to address complex climate challenges and drive sustainable solutions. We are committed to fostering an environment of learning, innovation, and impact.

Applicants should possess a bachelor’s degree university degree with relevant administrative or executive support experience. They must exhibit exceptionally clear logic, strong organizational skills, and a proven ability to manage complex paperwork with high accuracy. The role requires a highly proactive and reliable individual capable of ensuring prompt, on-time responses in a fast-paced environment. A perfect command of written and spoken English and Chinese is essential, alongside a high level of interpersonal, problem-solving, and time-management skills.

The appointee will provide high-level administrative and operational support directly to the Director of the ICCN, ensuring the smooth functioning of the Director's office and facilitating seamless communication across the Institute's internal and external stakeholders.

Key responsibilities include:

Provide comprehensive executive support to the Director, including prioritizing enquiries, managing complex schedules, and coordinating appointments.
Draft, review, and meticulously organize essential paperwork, reports, and correspondence, ensuring clear logic and strict attention to detail.
Act as the primary point of contact for the Director's office, ensuring highly responsive, on-time communication with Faculty, University partners, and external stakeholders.
Assist in organizing high-level meetings, preparing briefing materials, taking precise minutes, and tracking action items to completion.
Maintain well-organized and highly efficient filing and data management systems.
Handle sensitive institutional information with strict confidentiality and discretion.
Undertake ad-hoc administrative and project-based duties as assigned by the Director.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online applications for the above post. Applicants should apply online at the University’s career site (https://jobs.hku.hk), and upload an up-to-date C.V. and a cover letter. Review of applications will commence as soon as possible and continue until June 8, 2026, or until the post is filled, whichever is the earlier.

The University is an equal opportunities employer and
is committed to equality, ethics, inclusivity, diversity and transparency

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