Executive Assistant

Baguio Green Group Limited • Full Time • Lai Chi Kok, Hong Kong, HK • 1d ago

We are looking for an Executive Assistant to work under the Senior Executive to the Chairman on tender submissions, Group and departmental projects, decision follow-up and executive support. This is an AI-native role in which AI tools are the primary way of working every day. Only candidates who can show an already strong level of AI skill will be considered, and shortlisted candidates will sit a practical, hands-on ability test on AI use and written English.

Duties and Responsibilities

Prepare tender and proposal submissions from first draft to final pack, including scored technical sections, appendices and supporting evidence, structured around the assessment criteria.
Source suppliers and quotations, and check costings, price schedules, references and supplier claims against source documents so that every submission is accurate and defensible.
Equipped with the skillset and able to use AI tools as the primary way of working, including but not limited to research, brainstorming and structuring ideas, data analysis, PowerPoint presentations, images and video, Excel calculation models and simple working applications, and verify the output before it is used.
Support important projects at Group senior-executive level and at departmental level, and help bring AI into day-to-day work across business units.
Help the Senior Executive organise important decision points into a running list, run through them with him regularly, record the outcomes and bring the messages to the relevant department heads or colleagues, following up until each item is closed.
Represent the Senior Executive at meetings when required: present his position, gather responses, report key points back and follow up on actions. Decisions remain with the Senior Executive.
Provide project management support: prepare and update Gantt charts, project progress reports and action lists, keep an overview of all live tenders and projects, and raise anything that is stalling or at risk.
Provide executive support such as scheduling, correspondence and document preparation, and handle confidential tender, pricing and commercial information with discretion.

Qualifications

A bachelor's degree or above.
At least 3 years of full-time working experience (5 or more preferred).
Genuine daily use of AI across several platforms (e.g. ChatGPT, Claude, Perplexity, Gemini, image, video and presentation generators, automation or no-code builders) to produce complete deliverables end to end. Using AI only for grammar checks or email drafting does not meet this requirement.
Only candidates who can demonstrate an already strong level of AI capability, with examples of work completed with AI, will be considered.
Strong written English and Chinese, fluent Cantonese, and advanced Excel.
Meticulous, well organised and composed under tender deadlines, with the confidence to follow up with colleagues at all levels and to represent a senior executive professionally.
Shortlisted candidates will be invited to a practical, hands-on ability test on AI use and written English before interview. The test requires candidates to complete real tasks with AI tools, not to answer questions about them.

Interested parties please send your full resume with availability, current and expected salary by clicking Apply Now.

Personal data collected will be used for recruitment purposes only.

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