Executive Assistant II

Technological and Higher Education Institute of Hong Kong • Full Time • Chai Wan, Hong Kong, HK • 22h ago

Registry
Ref No.: REG/EAII/06/26

Major Duties:

(a) To maintain the smooth operation of the Institute’s Taikoo Campus by performing frontline administrative duties, including but not limited to, the provision of reception counter services, the campus access management, and handling staff/student/public enquiries and phone calls;
(b) To perform simple on‑site troubleshooting (e.g. room setting, basic AV/Zoom/Wi‑Fi settings) with the assistance of relevant professional and administrative units;
(c) To provide clerical and general administrative support to various functions of the Registry, including admissions, student registration, timetabling, module registration, assessment, tuition fee collection and refund, visa application and maintenance, and programme administration;
(d) To provide support in filing and preparing simple correspondence/statistics/reports;
(e) To assist in procurement and stores administration;
(f) To provide support for various meetings, activities and events; and
(g) To support the Registry’s operations and other services, including cross‑campus deployment when required.

Requirements:

(a)(i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
(ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
(v) A recognised Associate Degree / Higher Diploma or above.
* Completion of the Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b) A high proficiency in the use of computer software applications, including MS Word, Excel, PowerPoint, and Chinese word-processing;
(c) Good communication, interpersonal and organisational skills; and
(d) Ability to work independently and as a good team player.

Notes:

(1) Shortlisted applicants will be required to attend a computer skills test (CST).
(2) The working hours of the appointee are usually from Monday to Friday, 08:15 to 17:03. The appointee may also be required to perform duties at different sites, and to work irregular hours, shifts, and/or on Saturdays and Sundays, as necessary.
(3) The remuneration package will be competitive and commensurate with the appointee’s qualifications and experience.
(4) The appointee will mainly work at the Taikoo Campus. Subject to operational needs, the appointee may be required to work at other campuses (Chai Wan and Tsing Yi) or sites occasionally.

Application Procedures:

A completed application form [THEi-HR-601 (Dec 2025)], together with a full curriculum vitae (CV), should be sent to thei-jobs@thei.edu.hk.

Applicants should take note of the following:
(1) Completed application form and detailed CV should be combined into one PDF file with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Siu-lam.pdf”.
(3) For the email subject, please cite “Application for the Post of Executive Assistant II, Registry (Ref No.: REG/EAII/06/26)”.

Closing date for applications: 9 July 2026

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after completion of the recruitment exercise.

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