About the Role
Provide high-level executive and administrative support to the President, ensuring the smooth operation of the Executive Office. Act as a trusted Personal Assistant, supporting daily scheduling, correspondence, meeting coordination, and confidential matters, while assisting with selected corporate projects.
Key Responsibilities
Executive & Personal Assistant Support
- Manage the President’s calendar, appointments and travel arrangements
- Coordinate meetings, prepare agendas and follow up on action items
- Handle all correspondence and incoming communications
- Manage confidential documents, reports, and expense claims
- Act as a key liaison between the President, owners, hotels and corporate teams
Executive Office Administration
- Ensure smooth day-to-day operations of the Executive Office
- Track and follow up on key projects, reports and deadlines
- Handle senior stakeholder requests, including reservations and enquiries
- Prepare reports, presentations and management summaries
Corporate & Administrative Support
- Assist in corporate planning processes, reporting and ad hoc projects
- Support office administration, budgeting and coordination across teams
Qualifications
- Minimum 10 years’ experience, with proven exposure as an Executive Secretary / Personal Assistant to senior executives
- 8–10 years of hotel industry experience is required
- Strong organizational, multitasking and prioritization skills
- Excellent communication and business writing skills in both English and Chinese
- High level of confidentiality, professionalism and attention to detail
- Proficient in Microsoft Office and general administrative systems
We offer competitive salary and benefits package. If you are interested in the position, please apply with your full resume and expected salary on LinkedIn or to recruit@wharfhotels.com. Only shortlisted candidates will be contacted.
To learn more about Wharf Hotels, please visit our website www.wharfhotels.com.
Equal opportunities are extended to all candidates and the information provided will be used for the consideration of your application in the hotel group. All personal data collected will be for recruitment purposes only. If you do not hear from us within six weeks of your application, you may consider your application unsuccessful at which time your personal data will be deleted accordingly.
