Assistant Facilities Manager (Cost and Contract) (Temporary Appointment)

Education • Contract / Project Based • Hung Hom, Hong Kong, HK • 2w ago

CAMPUS FACILITIES AND SUSTAINABILITY OFFICE

Assistant Facilities Manager (Cost and Contract) (Temporary Appointment) (Ref. 260513002)
[Appointment period: twelve months]

Duties

The appointee will be required to:

(a) supervise in-house staff in the provision of all pre- and post-contract quantity surveying services for works contracts and service contracts;

(b) oversee the procurement process, including the preparation of cost estimates and specifications, as well as the compilation of tender documents, to ensure compliance with the procedures/regulations and address potential issues proactively;

(c) assist in reviewing the procurement process and providing suggestions to improve the operational efficiency and effectiveness;

(d) manage and monitor the performance of the quantity surveying consultants;

(e) assist in the preparation of tender documents and liaise with parties concerned in the tender submission process;

(f) monitor the tender invitation process, including preparation of tender analysis and reports to the Tender Board, University Grants Committee, Council and other appropriate authorities;

(g) monitor the progress and oversee the process of contract administration, final accounts, quotation checking and payment of bills, as well as assist in the valuation of interim payments and variations;

(h) assist in the financial planning, funding application and cost control of budget;

(i) implement proper control procedures to ensure full compliance with established guidelines and policies; and

(j) perform any other duties as assigned by the Director of the Office or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree, preferably in Quantity Surveying, with at least eight years of experience in quantity surveying/contract administration and some experience at supervisory level;

(b) be a corporate member of The Hong Kong Institute of Surveyors (Quantity Surveying Division);

(d) have a high level of self-motivation and the ability to multitask and work effectively both as a team player and independently to meet tight schedules;

(e) possess good leadership skills and team spirits; and

(f) have the ability to communicate effectively in both written and spoken English and Chinese.

Applicants who have responded to the previous advertisement(s) need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). Consideration of applications will commence on 20 May 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect. To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.

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