Human Resources Specialist – Substitute Coordination (10.5 month)

Human Resources / Office Administration • Full Time • Hong Kong, HK • 23h ago

The Human Resources Specialist – Substitute Management is responsible for managing the full lifecycle of substitutes (Teachers, Teaching Assistants, Office Temps, etc.) across all HKIS divisions. This role ensures seamless daily substitute coverage, manages recruitment and onboarding, maintains accurate data and compliance, and provides operational support to faculty and administrators. The position plays a key role in ensuring instructional continuity and supporting school operations on both campuses.

KEY AREAS OF RESPONSIBILITY:

Substitute Recruitment

Manage end‑to‑end recruitment for substitute Teachers, Teaching Assistants, Office Substitutes across all divisions.
Prepare and post substitute teacher openings.
Screen applications and conduct initial interviews.
Shortlist qualified candidates and coordinate interviews with divisional administrators.
Conduct reference checks and drive with final hiring recommendations.

Substitute Teacher Onboarding

Serve as the primary point of contact for new substitute teachers.
Work collaboratively with Administrators to ensure substitutes are familiar with school policies, expectations, and divisional procedures.
Coordinate all onboarding activities to ensure a smooth transition to HKIS.
Coordinate with IT and Facilities Management to arrange ID cards, email accounts, and campus access.

Substitute Teacher Management

Maintain and update the Substitute Teacher Handbook periodically.
Ensure substitute guidelines, expectations, and procedures are current and aligned with HKIS practices.
Provide ongoing communication and support to the substitute teacher pool.

Substitute Teacher Coordination / Operation

Receive absence notifications from faculty and teaching assistant across all four divisions.
Coordinate and secure daily substitute coverage for both campuses.
Make timely calls to substitutes each morning and throughout the day as needed.
Maintain strong working relationships with division secretaries and academic teams to ensure accurate coverage.

Data, Records & System Management

Maintain accurate substitute data, including availability, assignments, and contact information.
Track and manage the annual intent‑to‑return process for substitute teachers.
Ensure completeness and accuracy of substitute records for processing substitute payments.

Others

Support the HR team on project work as necessary (e.g., employee orientation).
Undertake additional responsibilities that strengthen HR operations and contribute to organizational goals.

Minimum requirements and qualifications:

Education:

Bachelor’s degree in Human Resources, Business Administration, or a related field.

Experience:

Min 3–5 years of HR administrative experience, preferably in a school or service‑oriented environment.
Experience managing high‑volume coordination tasks or staffing logistics is an advantage.

Required skills:

Strong interpersonal / communication skills with the ability to work effectively with employees at all levels.
Excellent prioritization and time‑management abilities, with strong attention to detail.
Strong verbal and written communication skills in English and Cantonese.
Ability to remain calm and organized in fast‑paced, time‑sensitive situations (e.g., morning substitute placement).
Ability to work collaboratively within a team and build productive working relationships across divisions.

Child Protection Statement:

At HKIS, each child’s welfare is paramount. We act to ensure that our students enjoy the right to be protected from harm and exploitation and have their welfare safeguarded.

We invite you to learn more about our school and discover for yourself career opportunities in our remarkable HKIS community at www.hkis.edu.hk

Interested candidates please forward your updated resume together with a cover letter and references via clicking "Apply Now"

We look forward to hearing from you!

Personal data collected will be used for recruitment purposes only.

Similar Jobs

Global HRBP - HK

Human Resources / Office Administration • Full Time • Hong Kong, HK • 7h ago

Human Resources / Office Administration Full Time

Job Responsibilities: Undertake HRBP work for JD Logistics' Hong Kong region, provide human resources support for organizational development, conduct regular organizational reviews, and deliver effective solutions and im...

7h ago

Apply

Group Assistant Human Resources Manager

Human Resources / Office Administration • Full Time • Hong Kong, HK • 12h ago

Human Resources / Office Administration Full Time

Join the Team: Spice Up Your Career with TJI TJI's vision is to spice up every city and all walks of life with unique flavors, and we need the right talents to accomplish this vision together in our thriving and dynamic...

12h ago

Apply

HR Senior Specialist/Manager (ER, C&B)

Human Resources / Office Administration • Full Time • Hong Kong, HK • 13h ago

Human Resources / Office Administration Full Time

HR Senior Specialist/Manager (ER, C&B) Objectives: Lead employee relations and compensation & benefits work, primarily responsible for the Hong Kong and Singapore regions, and assist in mainland China operations....

13h ago

Apply

Senior Human Resources Manager

Human Resources / Office Administration • Full Time • Hong Kong, HK • 13h ago

Human Resources / Office Administration Full Time

Job Description Budget/ Upto HKD 70,000 - Lead end-to-end hiring for assigned teams, including sourcing, interviewing, and onboarding. - Act as the HR Business Partner for specific departments, advising managers on staff...

13h ago

Apply

Analyst, Human Capital

Human Resources / Office Administration • Full Time • Hong Kong, HK • 17h ago

Human Resources / Office Administration Full Time

Company Introduction Polymer Capital Management is a market-neutral, multi-manager investment platform based in and focused on Asia. Polymer combines established institutional support and deep knowledge of local financia...

17h ago

Apply

Operations Executive

Human Resources / Office Administration • Full Time • Sham Shui Po, Hong Kong, HK • 23h ago

Human Resources / Office Administration Full Time

About us The company is an important business segment of China Resources Ng Fung Limited, which has focused on quality food agency and brand marketing. Presently, CR Ng Fung International Distribution Center has develope...

23h ago

Apply

外幣找換主任 (午班)

Human Resources / Office Administration • Full Time • Chek Lap Kok, Hong Kong, HK • 1d ago

Human Resources / Office Administration Full Time

編號 : 37-24-0001813 CA 日期 : 06/03/2024 職位 : 外幣找換主任 (午班) 公司/僱主名稱 : GLOBAL EXCHANGE HONG KONG LIMITED 地區 : 赤鱲角行業 : 金融業職責 : 負責外幣找換及提供優質客戶服務資歷 : 中六程度; 2年經驗; 一般粵語;...

1d ago

Apply

Project Coordinator (Shatin, $19 - 22K)

Human Resources / Office Administration • Full Time • Sha Tin, Hong Kong, HK • HK$ 19,000 - HK$ 22,000 / month • 1d ago

Human Resources / Office Administration Full Time

5 Days Work Stable working environment Project Admin Job Description: Liaise with end-users, internal teams, and vendors to facilitate project implementation Provide comprehensive project and administrative support Recor...

1d ago

Apply

Office Administrator

Human Resources / Office Administration • Full Time • Central And Western District, Hong Kong, HK • 1d ago

Human Resources / Office Administration Full Time

JOB REQUIREMENT JOB SUMMARY : The office administrator serves as the first point of contact for guests and callers, providing excellent customer service and administrative support. This role involves managing front desk...

1d ago

Apply

Senior HR & Admin Officer

Human Resources / Office Administration • Full Time • Hong Kong, Hong Kong, HK • 1d ago

Human Resources / Office Administration Full Time

Responsibilities: Responsible for full spectrum of Human Resources functions including but not limited to payroll, recruitment, MPF, compensation & benefits and taxation filing Provide professional HR support to the...

1d ago

Apply