Project Lead, Event Management and Marketing (2-month contract)

The Hong Kong General Chamber of Commerce • Contract / Project Based • Admiralty, Hong Kong, HK • 1w ago

Duties

About the Role
The Hong Kong General Chamber of Commerce (HKGCC) is seeking a highly motivated and experienced Project Lead, Event Management and Marketing to support the planning, promotion and execution of one of Hong Kong's flagship business recognition and engagement programmes. Reporting to the Head of Membership & Business Development, the successful candidate will take ownership of project management, stakeholder engagement, marketing communications and event delivery. This role offers a unique opportunity to work closely with senior business leaders, industry representatives, government officials and strategic partners in delivering a high-profile initiative that celebrates business excellence and innovation.

Key Responsibilities
Project Management & Event Delivery
• Lead the end-to-end planning, coordination and execution of a flagship awards and business engagement programme.
• Develop and manage project timelines, budgets, workflows and deliverables to ensure successful execution.
• Coordinate event logistics, venue management, registration, production requirements, catering and onsite operations.
• Manage external vendors, agencies and service providers to ensure quality and timely delivery.
• Support the organisation of award presentations, judging activities, networking events, briefings and ceremonial functions.

Marketing & Communications
• Develop and implement integrated marketing and communications strategies to drive programme awareness, participation and attendance.
• Prepare promotional materials including EDMs, social media content, website updates, presentations and event collateral.
• Coordinate media relations and publicity opportunities with internal and external stakeholders.
• Monitor campaign performance and recommend initiatives to enhance audience engagement and programme visibility.

Stakeholder & Partnership Management
• Build and maintain strong relationships with corporate members, strategic partners, industry associations and government stakeholders.
• Liaise with speakers, judges, VIP guests and participating organisations.
• Handle stakeholder enquiries professionally and ensure a high standard of service delivery.

Programme Administration
• Manage participant registration, communications and database administration.
• Coordinate committee meetings, judging arrangements and stakeholder briefings.
• Ensure accuracy, confidentiality and proper maintenance of programme records and documentation.

Reporting & Evaluation
• Prepare project updates, management reports and post-event evaluations.
• Track KPIs, marketing effectiveness, participation rates and stakeholder satisfaction.
• Identify opportunities for process improvement and future programme enhancements.

Key Requirements

Qualifications & Experience
• Bachelor's degree in Event Management, Marketing, Communications, Business Administration or a related discipline.
• Minimum 5 years' relevant experience in event management, project management, marketing or stakeholder engagement.
• Proven experience in managing large-scale corporate events, conferences, award programmes or business initiatives.
• Experience working with senior executives, government representatives and industry leaders is highly desirable.

Skills & Competencies
• Strong project management and organisational skills.
• Excellent stakeholder engagement and relationship management abilities.
• Outstanding communication and presentation skills in both English and Chinese.
• Experience in digital marketing, content development and event promotion.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proactive, resourceful and capable of working independently in a fast-paced environment.
• Proficiency in Microsoft Office applications and CRM/event management platforms.

Personal Attributes
• Results-oriented with a strong sense of ownership and accountability.
• Professional, adaptable and customer-focused.
• Passionate about creating impactful business events and engagement experiences.
• Comfortable working with diverse stakeholders across the public and private sectors.
• Candidate with immediate availability will be a definite advantage.

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