Senior Executive Officer/Executive Officer, Office of the Dean of Creative Arts

Hong Kong Baptist University • Full Time • Hong Kong, Hong Kong Island, Hong Kong S.A.R. • 2d ago

SCHOOL OF CREATIVE ARTS

OFFICE OF THE DEAN OF CREATIVE ARTS

Senior Executive Officer / Executive Officer (2627080)

The School of Creative Arts (SCA), comprised of three well-established academic units: the Academy of Film, the Academy of Music, and the Academy of Visual Arts. Established on July 1, 2022, SCA is dedicated to nurturing future-ready talents for Hong Kong and beyond, while making a significant impact on society through innovative research and transdisciplinary studies.

The School is now seeking a high-calibre, dedicated, mature and self-motivated individual to join the Dean’s Office.

Responsibilities:

Administer staffing and human resources matters of the School, including recruitment, annual personnel reviews, re-appointment and promotion reviews, leaves and reimbursement management, student helpers’ arrangement etc.;
Handle daily operations of financial matters including purchase requisition, procurement, payroll, staff claims, and resources management;
Coordinate various types of applications, data collection and report submissions;
Manage the office administration, including space and facility management, fixed asset control, counter duties, scheduling, directory update, office supplies etc.;
Provide secretarial service to boards and committees;
Coordinate academic/ delegation visits for SCA and support coordination in events occasionally; and
Perform any other duties as assigned.

Requirements:

A recognised degree with at least 5 years of relevant and solid work experience in higher education institutions;
Good command of written and spoken English and Chinese (including Putonghua);
Excellent organisational, communications and problem-solving skills;
Being meticulous and reliable;
Being self-motivated with the ability to work independently and in a team;
Ability to multi-task under tight timelines;
Ability to initiate appropriate actions and handle sensitive matters with alertness and care; and
Proficiency in MS Office applications.

Shortlisted candidates will be invited to attend a written test.

Applicants with less relevant work experience may be considered for the post of Executive Officer.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to performance review and mutual agreement.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.

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