Company Secretarial Officer / Assistant

John Swire & Sons (H.K.) Ltd. • Full Time • Quarry Bay, Hong Kong, HK • 2d ago

Prepare company secretarial documentation
Monitor, update and maintain database and corporate records
Prepare, support and follow up board and committee meetings

Our Company Secretary's Department is now inviting candidates to apply for the following position:

Company Secretarial Officer / Assistant

The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group’s listed companies and subsidiaries in various jurisdictions.

Responsibilities:

Prepare company secretarial documentation and arrange for statutory filings in a timely manner
Monitor, update and maintain database and corporate records, such as minute book, registers, agreements, etc., in compliance with applicable laws and regulations
Assist in preparation, on-site support and follow-up for board and committee meetings, and annual general meetings, including meeting packs and board resolutions
Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
Manage companies’ bank accounts, including handling signatories changes, authorisation limits and KYC requests
Support engagement activities with banks, shareholders and other stakeholders
Assist in establishing, winding up and restructuring companies as needed
Provide clerical support and perform ad hoc assignments as assigned

To be successful in this role, you must have:

Bachelor’s degree or above
Preferably a student membership of the Hong Kong Chartered Governance Institute (HKCGI)
A minimum of 2 years of company secretarial experience. Fresh graduates or candidates with less experience may be considered Company Secretarial Assistant
Sound proficiency in Microsoft Office Suite, with familiarity using emerging AI-powered tools in daily work
Experience in database management. Knowledge of using Viewpoint and Boardvantage would be an advantage
Strong interpersonal skills and the ability to work well with people at all levels
Attention to detail and a proactive approach to problem-solving
Good command of verbal and written English and Chinese (Putonghua and Cantonese)

Application deadline: 30 October 2026

We are an equal opportunities employer dedicated to fostering diverse workforce and inclusive workplace. As a corporate partner of CareER, we welcome and encourage applications from candidates with different abilities, experiences and backgrounds.

We are committed to creating an accessible recruitment process. If you are unable to submit your application online, or require any accommodations or special assistance during any stage of the recruitment process, please let us know at swirerecruit@jsshk.com or by mailing to 5/F One Taikoo Place, 979 King's Road, Quarry Bay, Hong Kong.

We will contact all shortlisted candidates. All personal data collected will be kept strictly confidential, used solely for recruitment and selection purposes, and handled in accordance with the Hong Kong Personal Data (Privacy) Ordinance.

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