Assistant Administration Manager

Human Resources / Office Administration • Full Time • Causeway Bay, HK • 13h ago

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The People and Organisational Development (P&OD) Division is dedicated to cultivating a dynamic workplace culture that attracts, develops, and retains exceptional talent. The division serves as trusted advisors across the organization, aligning people practices with business goals to drive performance, innovation, and employee engagement.

The Department

The Corporate HR Administration Team is newly established to deliver centralised administrative support to P&OD and to coordinate Clubwide HR related administrative activities.

Reporting to Manager, Human Resources, the job holder shall be responsible for providing administrative support to Executives and across various departments, ensuring the smooth and efficient operation. This includes coordinating communication, managing logistics, and delivering professional secretarial assistance in accordance with the Club's policies and standards. The job holder also involves supporting a range of projects and compliance functions, while also engaging with stakeholders through various programmes and events.

The Job

Manage and coordinate executive schedules, including appointments and travel arrangements, to optimize time management and efficiency.
Serve as a point of contact for internal and external communications, handling inquiries and managing correspondence effectively.
Perform clerical duties such as preparing meeting materials, including agendas, presentations, and minutes, ensuring all relevant documents are available in advance.
Maintain a centralized filing system for confidential documents and ensure compliance with data privacy standards.
Support onboarding and offboarding processes for Cludwide staff, including coordination of orientation meetings and interviews.
Provide administrative support for departmental meetings, including logistics coordination and communication with participants.
Assist with procurement processes, including expense management, processing claims and invoices.
Maintain collaborative relationships across departments to facilitate smooth operations.
Undertake other duties as assigned by Manager.

About You

Degree in Business Administration, Secretarial Studies or related disciplines.
At least 3-5 years of solid experience in sizable organisations; preferably in the role of a secretary or personal assistant to senior executives.
Experience in event management is an advantage.
Attentive to details and able to work independently.
Excellent interpersonal skills with the ability to meet and deal with all levels in a professional and courteous manner and strong communication skills in both English and Chinese.
Strong ability to prioritize, multi-task and work flexibly and independently with high level of accuracy.
Excellent proficiency in MS Office applications and English/Chinese word processing; solid experience in report preparation.

Apply Now!

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.

Add horsepower to your career today. Click the “Apply Now” button to create an account and submit your application.

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcome to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via careers@hkjc.org.hk.

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

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