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Officer, Council Secretariat

Executive / Personal Assistant / Customer Service • Full Time • Kowloon Tong, Hong Kong, HK • 1d ago

Provide administrative and operational support to the Council Secretariat
Coordinate logistics for meetings and activities
Engage with Council Members’ offices and external bodies

Officer, Council Secretariat

Council Secretariat

Ref: CS/10876

Job Description

Who we are looking for:

Creativity in new ideas and future focus vision.
Collaboration with colleagues and the community at large.
Work Smart, Play Smart!

What you'll do:

To provide administrative and operational support to the Council Secretariat and support ad hoc projects and assignments as required
To coordinate logistics for meetings and activities, prepare correspondence and materials, undertake follow up actions and handle confidential matters with discretion
To engage with Council Members’ offices and external bodies such as government personnel by supporting onboarding, answering enquiries, coordinating schedules of meetings and visits, and arranging invitations
To assist in handling procurement and internal procedural matters
To maintain accurate records, filing systems and databases
To liaise with internal divisions for information support, database management and record-keeping

You'll be a good fit if you have/are:

Diploma or above in English Language, Translation, Business Administration or related disciplines
Three years or more solid experience in secretarial and administrative duties, preferably in a public organisation
Strong sense of accountability, good analytical and organising skills, ability to work under pressure
Candidates who can demonstrate knowledge of AI, or experience and ability to apply Generative AI tools in their work, will be preferred; plus proficiency in MS office and Chinese word processing
Good command of both spoken and written English and Chinese

Note:

1. Applicant may be considered for other positions if not matching the requirements of the subject position.

2. This is a fixed-term contract position for a period of 24 months.

What we offer and What you’ll like here:

Exciting new technology development (e.g. IoT, 5G, LoRA, AI etc.) to actualize your creative ideas
Opportunities to work with our innovative and vibrant talents
Embracing work flexibility (including Flexi-work hour)
Dynamic and energetic culture with smart outfits and sport shoes
Academic training scholarship to take your career up a notch
Dental benefit
Medical benefits from Day-1 with extended coverage to dependent(s)

Apply Now if you’re ready to take the challenge! Do not miss this opportunity to join us to Create Value and “MAKE SMART SMARTER”!

HKPC will take into consideration both the quantitative and qualitative requirements of the post when selecting the suitable candidates. A competitive salary package commensurate with academic qualifications and experience will be offered. The successful candidate will be employed on a fixed-term contract basis, which is renewable subject to appointee’s performance and the Council’s development needs.

Applicants are welcome to submit application at the HKPC e-Recruitment System (careers.hkpc.org) in 1 week from the posting date. Recruitment will continue until the position is filled.

Applicants not invited for interviews within 6 weeks may consider their applications unsuccessful. All information provided by applicants will be treated with strict confidence and used solely for recruitment purposes. The personal data of unsuccessful applicants will be retained for 12 months from the date the recruitment process is completed.

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