Executive Secretary (Hong Kong Based)

Human Resources / Office Administration • Full Time • Hong Kong, HK • 5h ago

About Invesco

As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.

What's in it for you?

Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:

Generous annual leave plus flexible paid time off
Hybrid work schedule
Learning and development programs
Health & wellbeing benefits
Parental Leave benefits
Employee stock purchase plan (if applicable in your region)

Job Description

About the Role:

The Executive Secretary provides comprehensive administrative and secretarial support to senior executives at Invesco Real Estate Investment team, ensuring efficient operation of the executive office and seamless coordination of schedules and communications.

Responsibilities of the role:

Manage and maintain complex calendars, schedule meetings, appointments, and travel arrangements (domestic and international) for senior executives.
Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy, proper formatting, and adherence to company standards.
Handle confidential information with discretion and maintain a high level of professionalism.
* Process expense reports, invoices, and other financial documents, ensuring compliance with company policies.
Maintain an organized filing system (both physical and electronic) for easy retrieval of documents.
Coordinate and prepare material for internal and external events, conferences, and seminars.

Requirement for the Role:

Diploma holder of equivalent or a related field, with proven experience of 10 years+ as in Secretarial or similar administrative role supporting senior-level management, preferably within the asset management, PE, VC or real estate investment industry.
Good written and verbal communication skills in English and Cantonese; proficiency in additional language is a strong advantage.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong attention to detail and a high degree of accuracy in all work.
Ability to exercise discretion and maintain confidentiality.
Proactive, resourceful, and able to work independently.
A professional and collaborative team player.

How to Apply:

Apply for the role directly at Invesco Careers: Careers at Invesco | APAC.

To know more about us:

About Invesco: https://www.invesco.com/corporate/en/home.html
About our Culture: https://www.invesco.com/corporate/en/about-us/our-culture.html
About our CR program: https://www.invesco.com/corporate/en/our-commitments/corporate-responsibility.html

Full Time / Part Time

Full time

Worker Type

Employee

Job Exempt (Yes / No)

Yes

Workplace Model

At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least four days a week, with one day working outside an Invesco office.

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable local laws governing non-discrimination in employment.

Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only. Candidates not notified within twelve weeks may consider their application unsuccessful. All related information will be kept in our file for future recruitment purposes. When there are vacancies in our subsidiary or associate companies, we may transfer the application to them for consideration of employment. Under the Personal Data (Privacy) Ordinance, job applicants have a right to request access to, and to request correction of, Personal Data in relation to the application. If job applicants wish to exercise these rights, they should contact the Human Resources department.

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