Office Administrator

Human Resources / Office Administration • Full Time • Central And Western District, Hong Kong, HK • 1d ago

JOB REQUIREMENT

JOB SUMMARY :

The office administrator serves as the first point of contact for guests and callers, providing excellent customer service and administrative support. This role involves managing front desk operations, arranging conference room scheduling, maintain office organization, and assist with event coordination. Ensuring efficient office operations and a welcoming environment.

PRINCIPAL ACCOUNTABILITIES:

Front Desk Management:

Perform reception duties to handle phone calls, greet guests in a polite manner and handle incoming, outgoing mails and distribution

Conference Room Scheduling:

Manage calendars of conference room reservations and scheduling for staff and management.

Administrative Support:

Provide general administrative support, including filing, data entry, and maintaining office supplies.
Back up Office Assistant job duty occasionally, including distribute mails and packages, pantry back up, tea serving, outdoor work of deliveries / pickups / bank-in cheques, etc
Handle ad-hoc assignments as required by Corporate Services Department

Correspondence Handling:

Manage incoming and outgoing mail, emails, and packages, ensuring timely distribution.

Office Organization:

Ensure the office environment is organized, clean, and welcoming.
Coordinate repairs and maintenance of office equipment and facilities, ensuring a safe and functional workspace.

Event Coordination:

Assist in organizing company events and parties.
Billing and Invoicing:
Support financial administration by processing invoices, expenses claim and managing payments.

PERSON REQUIREMENT:

Education Level: Diploma or equivalent

Field of Study: N/A

Years of Experience: 1-2 years, fresh graduate will be considered

Area of Experience: Receptionist or admin officer roles

Other Professional Qualifications / Technical Skills / Knowledge required:

Good PC knowledge in MS office include Word, Excel, PowerPoint and Chinese Word Processing.
Polite, good communication skills, strong sense of responsibility, service-oriented and willing to learn
Ability to multitask and manage time effectively in a busy environment
A good team player with proactive attitude and positive.

Language Proficiency: Good command of both written and spoken Cantonese, English

We offer attractive compensation package to the right candidate. Interested parties please apply with full resume, present and expected salary to Human Resources Department by email to hr@dorsett.com

We are an equal opportunity employer and welcome applications from all qualified candidates. All personal data collected is for recruitment purpose only. Applicants not hearing from us within six weeks from the date of advertisement may consider their applications unsuccessful.

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