Executive Assistant

Human Resources / Office Administration • Full Time • Hong Kong, Hong Kong, HK • 23h ago

Salary: HK$28,725 per month

Entry Requirements:

(1) A bachelor degree from a Hong Kong university, or equivalent;
(2) Met the language proficiency requirements of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or Hong Kong Certificate of Education Examination (HKCEE), or equivalent [Note];
(3) Good command of spoken and written English and Chinese;
(4) Good computer operation knowledge, including MS Word, Excel, PowerPoint and word processing in both Chinese and English; and
(5) Preference may be given to candidates who have working experience in administration or government/public organisations.

Note:‘Grade C’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to ‘Level 3’ in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Duties:

(1) To perform general administration and management work such as resource management systems and records management, project planning, collection and analysis of statistical information, compilation of reports, etc.;
(2) To handle public enquiry;
(3) To assist the office including drafting and preparation of minutes and briefs, co-ordinating logistics for the smooth running of meetings and events, liaising with the government departments and other parties; and
(4) To undertake any other duties assigned (e.g. election-related duties).

Terms of Appointment:

(1) Candidates will be appointed on non-civil service contract terms for not more than 12 months.
(2) Candidates appointed may be required to work overtime and work on Saturdays, Sundays and Public Holidays.

Fringe Benefits

(1) Rest days, statutory holidays (or substituted holidays), annual leave, maternity/paternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance; and
(2) An end-of-contract gratuity may be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 15% of the total basic salary drawn during the contract period.

How to apply:

(1) Applicants must apply online through the G.F. 340 Online Application System (https://www.csb.gov.hk/english/recruit/application/330.html) of the Civil Service Bureau (https://www.csb.gov.hk/).
(2) Applications which are incomplete or submitted in person, by post, by fax or by e-mail will not be accepted.
(3) As invitations for the selection interview will be made through e-mail, applicants should provide clearly their e-mail addresses on the application forms and be responsible for ensuring that the provided e-mail addresses can receive the invitations.
(4) Applicants holding academic qualifications obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority are not required to submit their official transcripts and certificates at this stage.
(5) Applicants holding academic qualifications obtained from institutions outside Hong Kong/Hong Kong Examinations and Assessment Authority, they are required to send copies of their official transcripts and certificates to the Home Affairs Department by email to [our mailbox through CTgoodjobs Apply Now] after successfully submitting the online application. Please specify the job title, the online application number, full name and HKID number in the submission.
(6) Selection interview is tentatively scheduled for mid-to-late April 2026. Candidates who do not receive an invitation to attend the interview by the end of March 2026 may consider their applications unsuccessful.

Contact Address:Division III, Home Affairs Department, 30/F, Southorn Centre, 130 Hennessy Road, Wan Chai, Hong Kong

Enquiry Telephone:2835 1562

Closing Date(dd/mm/yyyy):21/01/2026 18:00:00

General Notes:

(1) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(2) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(3) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(4) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(5) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(6) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at https://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(7) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications.
(8) Towards the deadline for application, the on-line system would likely be heavily loaded with large volume of applications, and it may render applicants unable to complete their on-line applications in time. Applicants should therefore submit their applications as early as possible.

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