Salary: HK$28,725 per month
Entry Requirements:Candidates should have –
(1) A bachelor degree from a Hong Kong university, or equivalent;
(2) Met the language proficiency requirement of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent [see Note];
(3) Good command of written and spoken Chinese and English;
(4) Good computer knowledge including MS Word, MS Excel, PowerPoint and Chinese and English word processing skills;
(5) Good communication and interpersonal skills; and
(6) Preference may be given to candidates who have experience in public relations, administrative work and good knowledge in multimedia applications and social media platforms and using graphics and design software.
Note:
(1) “Attained with Distinction” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade C in Other Language subjects in the HKDSEE are accepted as equivalent to Level 3 in the New Senior Secondary subjects in the HKDSEE. “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSEE are accepted as equivalent to Level 2 in the New Senior Secondary subjects in the HKDSEE.
(2) The subjects may include Chinese Language and English Language.
(3) Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.
Duties:Appointee(s) shall perform the following duties:-
(1) To provide administration support, e.g. office accommodation, building management, departmental transport services, research of background information, presentation and analysis of the information collected, compilation of reports, and liaison with parties concerned;
(2) To assist in coordinating the planning and implementation of projects;
(3) To process applications and attend to enquiries and queries from the public;
(4) To provide administration and logistic support to events; and
(5) To undertake any other duties as and when required.
Terms of Appointment:
(1) Candidate(s) will be appointed on non-civil service contract terms. Further renewal to be subject to satisfactory performance and operational needs.
(2) The working hours are 44 hours gross per week (including one-hour lunch break). Normally, the candidate(s) appointed will work from Mondays to Fridays.
(3) Candidate(s) appointed may need to work on Saturdays, Sundays, public holidays and/or at non-office hours upon request(s).
(4) Candidate(s) appointed may be required to work outdoor if and where necessary.
Fringe Benefits
(1) Rest days, statutory holidays (or substituted holidays), annual leave, maternity leave / paternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance (Cap. 57).
(2) A gratuity may be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct, and the prescribed contractual terms and conditions are met. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance (Cap. 485), will be equal to 15% of the total basic salary drawn during the contract period.
How to apply:
(1) Applicants must apply online through the G.F. 340 Online Application System of the Civil Service Bureau (https://www.csb.gov.hk/english/recruit/application/330.html).
(2) Applications which are incomplete or submitted in person, by post, by fax or by e-mail will not be accepted.
(3) Except submitting the applications online, candidates should also submit copies of certificates and transcripts in support of the academic qualifications and/or technical qualifications on or before the closing date for applications to the following contact address or to e-mail the required supporting documents to [via CTgoodjobs Apply Now]. Please specify “Application for Executive Assistant” on the envelope or as the subject of the e-mail and the on-line application number should be quoted on the envelope or in the e-mail and the supporting documents. For submission of supporting documents by post, the postmark date(s) on the envelope will be regarded as the date of submission. To avoid unsuccessful delivery of mail items, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been paid before posting. Mail items bearing insufficient postage will not be delivered to this Department and will be returned to the sender or disposed of by the Hongkong Post, where appropriate. An applicant will bear any consequences arising from not paying sufficient postage.
(4) As invitations for the selection interview will be made through e-mail, applicants should provide clearly their e-mail addresses on the application forms and be responsible for ensuring that the provided e-mail addresses can receive the invitations.
(5) Candidates who are not invited for interview within 10 weeks from the closing date may assume that their applications are unsuccessful.
Contact Address:Sha Tin District Office, 4/F, Sha Tin Government Offices, 1 Sheung Wo Che Road, Sha Tin, New Territories
Enquiry Telephone:2158 5375 / 2158 5372
Closing Date(dd/mm/yyyy):28/10/2025 23:59:00
General Notes:
(1) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(2) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(3) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(4) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(5) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(6) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(7) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below contact address.
