Position summary: The Human Resources Specialist (Asia) is responsible for providing support to the Director of Legal Talent & Human Resources and HR Manager(s) for the Asia region. Specific duties include, but are not limited to, the following:

Position responsibilities:

Manage Asia business professional open positions in Workday and conduct interviews for assigned positions (below manager level)
Working closely with HR Managers and the US-based Senior HR Advisor to draft new job descriptions, update existing and market-aligned job descriptions, and create and maintain the Asia job description index.
Manage the review of recruiter contracts and maintain all region-specific recruiter agreement
Manage offer process, including providing post-interview feedback, presenting approved offers prepared by the HR Manager to the candidate
Working closely with HR Coordinator, oversee to ensure the process of uploading all new hire paperwork to the Workday system in a timely manner
In collaboration with local DOAs and HR Coordinator, schedule orientation session for all new hires, maintain standardized approach for all new hire orientation schedules
Help to draft and edit Asia policies and procedures, working closely with US and Asia based HR to update policy portal; serve as primary resource to employee regarding policy related questions
Support HR team to conduct/collect exit interview data and analyze results
Assist HR management with gathering regional salary data, helping HR Manager to complete salary surveys and analyze results compared to incumbent data
Assist in tracking annual evaluations, ensuring that all completed evaluations are signed and returned
Assist in creating and updating training materials/PowerPoint presentations/videos needed by HR
Assist with completed training data in Workday or LMS as needed. Report on this data in the case of required training initiatives
Under HR Managers’ supervision, assist with Leave of Absence administration in the Asia offices
Point of contact for employee HR questions, routing questions as necessary if additional information is needed
Assist Director of Legal Talent and Human Resources with special projects as assigned or required
All other duties as assigned or required

Skills and experience:

Required:

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
4+ years HR-related experience
Fluency in Cantonese and/or Mandarin

Preferred:

Bachelor’s Degree
Prior law firm experience
HRIS experience

Competencies:

Maintain absolute confidentiality regarding department information
Handle multiple tasks quickly and efficiently
Quick to respond and turn tasks around in a timely manner
Strong analytical skills and attention to detail
Ability to function in fast paced hectic environment while still producing error-free work
Excellent communication (verbal, email and writing) skills
Professional demeanor
Ability to interact and work well with vendors and co-workers of all levels and personalities
Proactive, reliable, committed and punctual
Highly motivated and enthusiastic for team and self-development

Reporting to this position: No direct reports.

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Human Resource Specialist (Asia)

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