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Administration Officer

中建管理有限公司 Central Management Limited • Full Time • Central And Western District, Hong Kong, HK • 1d ago

Minimum 5 years of relevant experience in administrative support
Solid understanding of property management operations
Good organisational, communication, and coordination skills

Responsibilities:

Maintain and analyse work orders data, generating regular dashboard reports, updating tenant contact records, and tracking Planned Preventive Maintenance (PPM) schedules.
Monitor and update staff technical licensing and training compliance records.
Support vendor management, contract administration, and service level monitoring.
Handle daily or ad-hoc HR-related administrative issues assigned by Department Heads.
Execute general administrative tasks and ad-hoc operational assignments as required.
Assist in monitoring progress, file management, and reporting for repair and maintenance (R&M) works, capital expenditure (CAPEX) plans, and project trackers.
Process vendor payments, track outstanding invoices, and follow up on financial disbursements.
Maintain energy-saving tracking mechanisms and sustainability initiatives across the portfolio.
Support tendering procedures and administrative logistics for simple R&M projects.
Administer property service contracts, including verifying and processing billings for major vendors (e.g., security, cleaning, and waste management).
Support procurement and tendering workflows for routine site consumables, office supplies, and administrative assets.
Manage site-specific internal schedules and operational communications (including booking management for specialized building assets and private facilities).
Consolidate and maintain updated tenant databases, emergency contacts, and tenancy schedules.
Draft operational announcements, tenant memos, notices, and official correspondence.

Requirements:

Diploma or above in Property Management, Facilities Management, Surveying, Business Administration, Accounting, Engineering, or a related discipline.
Minimum 5 years of relevant experience in administrative support, project administration, or office operations.
Familiarity with occupational safety and health regulations, fire safety requirements, and contractor safety management will be an advantage.
Good organisational, communication, and coordination skills.
Solid understanding of property management operations, vendor procurement workflows, contract administration and payment procedures.
Good organisational, communication, and coordination skills.
Proactive, responsible, detail-minded, and able to work independently.
Good command of written and spoken English and Chinese, including Cantonese.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Exceptional attention to detail with proven time-management and multi-tasking abilities
Property Management Practitioner (Tier 2) Licence will be an advantage.

Interested parties please click Apply Now button and submit your resume with expected salary and availability to Central Management Limited. All applications will be treated in strict confidence and used solely for recruitment purposes only.

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