Sample Coordinator - 3months Contractor

Mattel Asia Pacific • Contract / Project Based • Kowloon City, Hong Kong, HK • 4d ago

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Team:
The Product Development and Administration team is responsible for coordinating, planning, and scheduling all global sales samples, development models, and TV shoot samples. Our primary internal and external customers include global D&D teams, development and courier suppliers, O&O and OEM manufacturing plants, finance, international market administrators, as well as global and regional marketing teams.

The Opportunity:
We are looking for a proactive team member to support MOA in serving as the central hub for Asian production samples. The role will consolidate samples from different production locations, organize and pack them according to brand and specific business needs rather than using standard shipment packs, and ensure each shipment is prepared accurately and on schedule. Responsibilities will also include updating all shipment and air waybill (AWB) information, monitoring delivery progress, following up on exceptions, and maintaining clear shipment records. This position reports directly to the Manager of Product Development and Administration.

What Your Impact Will Be

Collaborate with local Product and Packaging Design teams to coordinate sample packing and shipments
Maintain an accurate sample inventory and reconcile received, packed, and shipped quantities
Verify sample condition and reordering feasibility, brand allocation, shipping labels, consignee details, and packing requirements before dispatch
Support courier booking, carton labeling, shipment consolidation, and preparation of shipping documentation
Maintain organized shipment records and provide regular status updates to stakeholders
Proactively identify shipment delays, missing samples, or documentation issues and escalate exceptions promptly
Ensure samples are packed securely and efficiently to minimize damage, unnecessary cartons, and freight costs
Deliver efficient shipment support within tight schedules

What We’re Looking For

Diploma in business administration, marketing, or a related field
1+ years relevant experience in sample packing or administration
Strong proficiency in Microsoft Excel and Word
Highly organized, detail-oriented, with excellent communication and coordination skills
Good command of written English and Chinese

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors

We collaborate Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
We innovate At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
We execute We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Our Approach to Flexible Work:
We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in-person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter.

Who We Are

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https //jobs.mattel.com/ and www.instagram.com/MattelCareers .

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment.

Videos to watch

The Culture at Mattel

Corporate Philanthropy

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