EA - Travel required - up to 50k

Hays • Full Time • HongKong, HongKong, Hong Kong • 1w ago

We are seeking a highly motivated, energetic, and business-minded Executive Assistant to support a senior executive in a fast-paced, international environment.

This is not a traditional administrative role. In addition to managing executive priorities, you will play an active role in business operations, cross-functional coordination and project execution. The ideal candidate is intellectually curious, resourceful, highly organised, and excited by the opportunity to gain exposure to senior leadership and business decision-making.

Regular regional and international travel is an essential part of this role.

Key Responsibilities

Executive Support

Manage complex calendars, appointments, meetings, and travel arrangements across multiple time zones.
Coordinate internal and external meetings, including agenda preparation, minutes, and follow-up actions.
Manage correspondence, communications, and confidential information with professionalism and discretion.
Anticipate executive needs and proactively resolve scheduling and operational challenges.

Business & Strategic Support

Support business planning, special projects, and strategic initiatives driven by senior leadership.
Conduct market, industry, competitor, and business research to support decision-making.
Prepare high-quality presentations, briefing materials, reports, and executive communications.
Track key business priorities, action items, and project milestones across teams.
Participate in business reviews, leadership meetings, and stakeholder discussions.
Liaise with internal departments and external partners to drive execution and follow-through.

Travel & Stakeholder Management

Accompany executives on domestic and international business trips when required.
Coordinate travel logistics, meeting arrangements, events, and customer engagements.
Build effective relationships with senior stakeholders, clients, business partners, and internal teams.
Represent the executive office professionally in both internal and external interactions.

Requirements

Bachelor's degree in Business Administration, Finance, Communications, Marketing, Hospitality, or a related discipline.
3–8 years of experience in Executive Assistant, Personal Assistant, Chief of Staff, Project Coordinator, Management Associate, Consulting, or similar roles.
Fluent in English, Mandarin, and Cantonese, with strong written and verbal communication skills.
Willingness and flexibility to undertake frequent regional and international travel.
Strong organisational and multitasking skills with exceptional attention to detail.
Ability to work independently, manage ambiguity, and prioritise competing demands.
High level of integrity and ability to handle confidential information.

Preferred

Experience supporting C-suite or senior executives.
Exposure to business operations, strategy, project management, consulting, investment, technology, or professional services environments.
Advanced PowerPoint and Excel skills.
Experience preparing executive-level presentations and reports.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

#1292679 - Kathy Ching

Hays

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