Fractional Clerk II (holding the functional title of Executive Assistant) in the Joint Universities Computer Centre (JUCC)

The University of Hong Kong • Full Time • Pok Fu Lam, Hong Kong, HK • 3d ago

Fractional Clerk II (holding the functional title of Executive Assistant) in the Joint Universities Computer Centre (JUCC) (Ref.: 537636)

The Joint Universities Computer Centre (JUCC) Limited (http://www.jucc.edu.hk) is located in Information Technology Services. Incorporated in 1970, the JUCC is a cooperative effort of the Computing/Information Technology Services Centres of the eight government-funded tertiary institutions in Hong Kong. Being the consortium of the tertiary institutions of Hong Kong, the JUCC has a long history of inter-institutional collaboration in the development and application of IT in the higher education community, contributing to education and the development of IT in Hong Kong.

The Role

The appointee will provide administrative, operational and logistical support to the JUCC Office. The primary focus will be on committee operations, event coordination and cross-institutional liaison in a multi-institution higher-education environment. Key responsibilities include:

providing administrative and logistical support for JUCC events, activities and committee meetings, including scheduling, registration, venue arrangements, attendance tracking, agenda preparation and on-the-day support;
liaising with participating universities, vendors and other relevant stakeholders to coordinate arrangements and manage enquiries;
supporting operations through the preparation, compilation, and handling of relevant documents, records, returns, and well-organised reports and summaries for management review;
handling general enquiries and maintaining records and information using online systems and office tools; and
performing other duties as assigned.

Qualifications and Qualities

A Higher Diploma or above, preferably with relevant experience in event management or administration
A good command of written and spoken English and Chinese (including Putonghua)
A strong sense of responsibility, with a self-motivated attitude and attention to detail
Ability to handle multiple tasks and work under stress to meet tight deadlines
Good interpersonal and communication skills, with the ability to work both independently and as part of a team
Willingness to learn and take on new tasks as required
Experience in providing event support and liaising with different universities would be an advantage

Shortlisted candidates will be invited to attend a written test and an interview.

What We Offer

The appointment will be made on fixed-term contract for 2 years on a fractional (50%) basis, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

How to Apply

The University only accepts online application for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date CV. Review of applications will start as soon as possible and continue until November 4, 2026 , or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and
is committed to equality, ethics, inclusivity, diversity and transparency

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