Office Assistant

Walkers Global • Full Time • Central and Western, Hong Kong Island, Hong Kong S.A.R. • 16h ago

We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Overview of Role

Office: Hong Kong - on-site

We are seeking a proactive team member to join our Facility Services Team, contributing to smooth operations and supporting colleagues with flexibility and a positive attitude. The Office Assistant (the 'OA') provides routine clerical and administrative support, including office assistance, hospitality and pantry services, reception cover and other related duties as assigned.

Duties, Responsibilities & Person Specification

Office Support

Collect and deliver internal and external documents, marketing materials and gifts, including depositing cheques and delivering documents to the Immigration Department and Hong Kong Law Society.
Collect, sort and distribute incoming mail, parcels, courier deliveries and publications, and maintain outgoing mail and postage records.
Monitor stock levels and purchase office groceries and stationery from designated vendors.
Set up conference rooms and prepare equipment according to the rooms booking requirements and support venue setup and reinstatement for client events, seminars and staff activities.
Provide support with various fitting-out, internal office moves, renovation and maintenance works.
Report any maintenance issues, coordinate office maintenance and make service calls.
Arrange materials and cleaning workstation for new joiners, visitors and leavers.
Overtime work will be required for events or maintenance issues, supervision monthly cleaning, carpet cleaning, pest control or other office maintenance work during weekends.

Hospitality & Pantry Management

Keep pantry, copier rooms, storage area and conference rooms tidy and conduct routine checks. Monitor inventory and restock refreshment, pantry items and stationery as needed.
Manage daily operation of the coffee machine. Refill water for water bottles, water dispenser and coffee machines.
Collect and wash office mugs, glasses and other tableware, and replenish tea bags and soft drinks as needed throughout the day.

Additional Duties

Cover reception as needed.
Answering telephone calls; and greeting visitors and stakeholders.
Arrange courier services like SF Express, DHL and Speeda.
Other ad hoc duties as assigned from time to time.

Education, Skills & Experience

HKCEE/HKDSE graduate or equivalent.
2-3 years' or above experience in office administration in corporate environment is preferred.
Competent computer skills including MS Office and outlook.
Fluent English and Chinese language skill is an advantage.
Positive and approachable personality. Be able to demonstrate flexibility and work effectively as a team player.
Good communication and interpersonal skills.
Have professional manners to internal/external clients.
Positive service attitude, strong sense of ownership and discipline and good time management skill.
Ability to handle minor office maintenance and repairs.

#LI-LQ1

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.

Similar Jobs

Senior HRBP-M&A & HR Transformation

Ant Group • Full Time • Hong Kong, HK • 7h ago

Human Resources / Office Administration Full Time

Responsibilities： M&A HR & Portfolio Support • Execute hands-on HR due diligence and Post-Merger Integration (PMI) workstreams across international investment portfolio companies. • Analyze target companies' org...

7h ago

Apply

Senior Human Resources Officer – HR TA Project

China Mobile International Limited • Full Time • Hong Kong, HK • 10h ago

Human Resources / Office Administration Full Time

Core Job Responsibilities We are seeking a detail-oriented, self-motivated HR professional to support a broad range of global HR functions, including talent acquisition, manpower planning, HRMS enhancement and workforce...

10h ago

Apply

Assistant Manager, International Human Resources

OOCL • Full Time • Hong Kong, HK • 10h ago

Human Resources / Office Administration Full Time

Responsibilities: To work in close collaboration with management in overseas offices on full spectrum of HR services including workforce planning, organization design and HR governance To coordinate with overseas HR team...

10h ago

Apply

Assistant / Senior Associate - Human Resources (Welcome Fresh Graduates)

Hong Kong Technology Venture Career • Full Time • Hong Kong, HK • 14h ago

Human Resources / Office Administration Full Time

What You Will Be Doing Talent Acquisition: Drive hiring for high-volume frontline and operational roles, creating a smooth, engaging candidate experience from initial sourcing to onboarding. Tech-Driven Sourcing: Source...

14h ago

Apply

Senior / Human Resources Officer

The Ritz-Carlton Hotel Company, L.L.C. • Full Time • Hong Kong, HK • 22h ago

Human Resources / Office Administration Full Time

Additional Information Job Number 26134003 Job Category Human Resources Location International Commerce Centre, 1 Austin Road West, Kowloon, Hong Kong Hong, China VIEW ON MAP Schedule Full Time Located Remotely? N Positi...

22h ago

Apply

Associate Talent Manager

Morgan, Lewis & Bockius LLP • Full Time • Hong Kong, HK • 23h ago

Human Resources / Office Administration Full Time

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a h...

23h ago

Apply

Manager, Human Resources (HRIS & HR Analytics)

Hong Kong Tourism Board • Full Time • Hong Kong, HK • 1d ago

Human Resources / Office Administration Full Time

WHO ARE WE? The Hong Kong Tourism Board (HKTB) is a government-subvented organization dedicated to promoting Hong Kong as a premier travel destination worldwide, while enhancing the visitor experience. Our mission is to...

1d ago

Apply

HR Associate/Senior HR Associate, Compensation and Benefits, Human Resources

CLSA • Full Time • Hong Kong, HK • 1d ago

Human Resources / Office Administration Administration Full Time Human Resources

Position Description This role has a regional coverage in providing payroll, compensation and benefits advice and solutions to the broader HR team. Furthermore, it requires the incumbent to work closely with various inte...

1d ago

Apply

HR Rewards, Wellbeing, Financial Services

Robert Walters • Full Time • Hong Kong, HK • HK$ 30,000 - HK$ 42,000 / month • 1d ago

Human Resources / Office Administration Full Time Human Resources

To be part of a collaborative Reward team, supporting compensation, job evaluation, wellbeing, and reward initiatives across the organisation. Key Responsibilities Support job matching and annual salary survey activities...

1d ago

Apply

Associate HR Director / Head of Human Resources - Luxury Retail

Williamselect • Full Time • Hong Kong, HK • 1d ago

Human Resources / Office Administration Full Time Retail Human Resources

Our client is a Luxury Retail brand. They are looking for a Head of to oversee the regional HR Business Partnering function, working closely with business leaders for multiple markets to support organizational developmen...

1d ago

Apply