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Executive Assistant

The Hong Kong Polytechnic University • Full Time • Hung Hom, Hong Kong, HK • 3d ago

ACADEMIC REGISTRY

Executive Assistant (Ref. 261009011-IE)

Duties

The appointee will be required to:

(a) provide support for matters relating to student services with a focus on timetabling for classes and examinations;

(b) assist in system enhancement and development;

(d) liaise with internal and external parties;

(e) handle written and telephone enquiries;

(f) carry out general office administrative duties; and

(g) perform any other duties as assigned by the Registrar or his/her delegates.

Qualifications

Applicants should have:

(a) a recognised degree, preferably with at least one year of working experience;

(b) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(c) proficiency in computer software, including Microsoft Office, and good IT skills, with competence in MS Excel for consolidating data (e.g. the use of formulae and lookup functions) being a definite advantage;

(d) good interpersonal, communication and presentation skills, and be a good team player; and

(e) a proactive attitude, good problem-solving skill, and the capacity of embracing new changes.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 23 October 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect. To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/

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