Officer / Senior Officer - Leasing Administration

Chinachem Group • Full Time • Tsuen Wan, Hong Kong, HK • 1d ago

Space to make a transformative impact, career and life.

At Chinachem, we create space for every kind of brilliant, and define ourselves by our purpose and impact. Our people are the pulse of the business, and it’s our entrepreneurial, vibrant culture that’s at the heart of our success. We offer a workplace where talent is empowered to have positive impact.

Originate world-class, world-changing work and experiences that enhance regeneration, resilience and recognition. Share in the successes and rewards that we’ll build as a team.

How you will make an impact:

The Officer / Senior Officer - Leasing Administration is responsible for managing all leasing administration functions to support the Leasing and Leasing Marketing teams. This role involves handling tenancy-related matters, maintaining accurate records, and ensuring efficient administrative processes.

Administrative and Clerical Support

Provide general administrative and clerical support to ensure smooth daily operations for leasing and marketing activities across retail portfolios.
Assist with office administration tasks as required.

Tenant Interaction and Customer Service

Greet guests and handle general inquiries professionally.
Address daily leasing inquiries and manage tenancy matters promptly.

Tenancy Documentation

Prepare tenancy contracts and related documents with accuracy.
Regularly update and maintain the leasing system to ensure data integrity.
Manage billing and monitor the payment status of rental collections.
Prepare monthly accounts receivable reports for management review.
Ensure timely completion of month-end closing activities and reporting.

Enquiry and Collaboration

Handle daily leasing inquiries and coordinate with internal teams to resolve issues.

What we are looking for:

At least 4 years’ experience in leasing administration or related fields
Proficiency in leasing systems and Microsoft Office applications (e.g., Word, Excel)
Strong communication and interpersonal skills
Attention to detail and ability to handle sensitive financial data with confidentiality
Strong organizational and multitasking skills
Good command of both spoken and written English and Chinese.

At Chinachem, we share a singular vision: “Places with Heart.” This binds us together in enriching the lives of People, driving Prosperity and protecting our Planet in order to deliver lasting commercial, social and environmental benefits. We encourage all of us to do good and engage with our communities through our CCG Hearts Loyalty Programme. Yet, while united in purpose, we deeply respect individual differences and champion diversity and inclusion throughout our organisation. In the year 2022/23, over 42% of our management positions are held by women. As an equal opportunity employer and a proud signatory of “The Racial Diversity & Inclusion Charter for Employers,” we warmly welcome applicants from all backgrounds to join the Chinachem family.

We offer a comprehensive package that mirrors our genuine appreciation for the contributions you’re set to make. Should our collective purpose align with your personal and professional aspirations, we invite you to be a part of our transformative journey. Forward your full resume, highlighting both current and expected remuneration and your earliest availability, to our Human Resources Manager at Chinachem Group, 35-38 Floor, Tower 2, Nina Tower, 8 Yeung Uk Road, Tsuen Wan, N.T. For those preferring a streamlined approach, the Apply Now option is just a click away.

We give every application the attention it deserves. However, if you haven't received a response within 8 weeks, please understand that we might be looking for a different fit at this time.

This Personal Information Collection Statement applies to the collection, use and handling of personal data by the employing company within Chinachem Group (the “Company”) pursuant to the Personal Data (Privacy) Ordinance (Cap. 486). “Chinachem Group” refers to Chinachem Group Holdings Limited and its holding companies, subsidiaries, affiliates and associated companies. The types of personal data the Company collects from you may include (1) your personal particulars (e.g. your name); (2) your contact information (e.g. telephone number or email address); and (3) your employment information (collectively “Personal Data”). The Personal Data you provide will be treated with utmost confidentiality and used for recruitment related purposes including the assessment of your suitability to assume the job duties of the position you have applied and to determine remuneration offer. While the provision of full and complete information is necessary for our selection process, sharing your personal details is a voluntary decision. Failure to provide any of the requested data may impact the processing and outcome of your application. All Personal Data provided by you will be retained for a maximum of 24 months and then subsequently erased. Where there are suitable vacancies in the Company’s subsidiaries or associate companies during that period, we may transfer your application to them for consideration of employment, but only with your prior consent. Save and except your current or former employers, academic institutions and service providers engaged by the Company for reference checking purpose, your Personal Data will not be disclosed to any third parties for other unrelated purposes without your prior consent. Applicants have the right to request access to and correction of their Personal Data in relation to their application. If you wish to exercise this right, please submit your request in writing to the Human Resources Department of the Company by emailing to hrpd@chinachemgroup.com with the subject line 'Personal Data Access Request'. You may also submit your request directly to the Human Resources Department of the Company at 35-38/F, Nina Tower, 8 Yeung Uk Road, Tsuen Wan, New Territories, Hong Kong.

In creating Places with Heart, we prioritise empowering our people to make a transformative impact, career and life.

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