Executive (Project)

Hong Kong Police Credit Union • Full Time • Kwai Hing, Hong Kong, HK • 3d ago

We are seeking a highly organized and proactive Executive (Project) to join our Credit Union. You will play a key role in planning, coordinating, and executing a variety of events, including our Annual General Meeting (AGM), and other internal/external functions.

Major Responsibilities:

Event Planning & Coordination: Manage the end-to-end process for assigned events (AGM, other internal/external functions, etc.), from concept to completion.
Venue & Logistics Management: Research, negotiate with, and secure suitable venues. Oversee all logistical arrangements (e.g., seating plans, audio-visual equipment, etc).
Vendor Sourcing & Management: Obtain competitive quotations and manage relationships with various vendors (venues, caterers, printers, merchandise suppliers, transport providers, etc.). Process purchase orders and invoices.
Budget Tracking: Assist in managing event budgets, track expenses diligently, and ensure cost-effectiveness.
Ticket & Registration Management: Design and implement efficient systems for event registration, ticket distribution (physical or digital), etc.
Souvenir & Collateral Procurement: Source, order, manage inventory, and distribute event-related souvenirs and collateral (e.g., calendars, name tags, etc).
On-Site Event Support: Provide hands-on support during events to ensure smooth execution and handle any arising issues promptly.
Communication & Stakeholder Liaison: Maintain clear and timely communication with internal stakeholders and external partners (vendors, suppliers). Prepare event briefings and updates.
Post-Event Evaluation: Assist with post-event tasks, including feedback collection, expense reconciliation, and reporting.
Administrative Support: Handle general administrative duties related to event projects (filing, minutes, correspondence, database management). Supervise and manage the Project Team;

Requirements:

Degree/ Higher Diploma holder in Event Management, Hospitality, Marketing, Business Administration or related discipline;
Proven experience (minimum 2-4 years) in event coordination, project administration, or a similar role is essential. Experience in corporate events (AGMs, seminar functions) is a strong advantage.
Exceptional organizational and project management skills, with the ability to manage multiple tasks and deadlines simultaneously.
Strong negotiation skills and experience in vendor sourcing and management.
Meticulous attention to detail and a high level of accuracy.
Excellent written and verbal communication skills in English and Chinese.
Problem-solving skills and the ability to remain calm and proactive under pressure. Team player with a positive, can-do attitude and a strong sense of responsibility.

Area: Kwai Hing
5-day work week
Attractive Package and Career Progression
Immediate Available will be an advantage

Please email your resume and stating the current & expected salary to [via CTgoodjobs Apply Now] for application.

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