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Administrative Officer (Company Secretarial)

The Lok Sin Tong Benevolent Society • Full Time • Kowloon City, Hong Kong, HK • 1d ago

Arrange and coordinate logistics for board, committee, and shareholders' meeting
Bachelor's degree or above in Language Studies, Corporate Governance
5-days work, birthday leave, special care leave and discounted lunch

Responsibilities:

1) Company Secretarial and Compliance Support

Assist in the preparation and filing of company secretarial documents (e.g., board resolutions, annual returns, statutory forms) with relevant authorities;
Arrange and coordinate logistics for board, committee, and shareholders' meetings, including venue booking, preparation of meeting packs, managing attendee arrangements and minutes;
Support the preparation of annual reports, interim reports, announcements, circulars, and other regulatory disclosures;
Handle trademark registrations and relevant filings.

2) Administrative and Clerical Duties

Plan and coordinate office events, team meetings, and corporate activities;
Develop, implement, and maintain organized physical and electronic filing systems for company records and statutory documents;
Draft correspondence, compile data, and prepare expense and statistical reports as required;
Maintain records of mailing logs.

3) General Support

Perform ad-hoc duties and support special projects as assigned by the senior.

Requirements:

Bachelor's degree or above in Language Studies, Corporate Governance, or related disciplines;
3-5 years or above in administration of Board and /or Committee Meetings would be an advantage;
Positive attitude with good interpersonal skills;
Mature, detail-oriented, with a high level of confidentiality and the ability to solve problems independently under pressure;
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
Familiarity with Chinese word processing and bilingual document formatting;
Excellent command of written and spoken English and Chinese (Mandarin/Cantonese as required).

Please send the detailed Resume stating the relevant qualifications and working experience and including current and expected salaries, the available reporting date/notice period, etc. by email to [via CTgoodjobs Apply Now].

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