Senior Student Affairs Officer (Post Ref.: 26/167)

Lingnan University • Full Time • Tuen Mun, Hong Kong, HK • 2d ago

Serve as the University’s primary liaison and system administrator for JIJIS
Act as the Secretary at JIJIS joint meetings
Manage student/graduate databases

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) of the People’s Republic of China (PRC) and has the longest established tradition among the local institutions of higher education. It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University is well positioned to take lead as a comprehensive university in arts and sciences in the digital era, with impactful research and innovations.

Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies. To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students. With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future. Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies. Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Senior Student Affairs Officer
Office of Student Affairs
(Post Ref.: 26/167)

Responsibilities

Serve as the University’s primary liaison and system administrator for JIJIS
Oversee job and employer information in the JIJIS and the University’s job platform database, conduct spot checks for irregularities on the job platforms, and report findings for necessary corrective actions
Act as the Secretary at JIJIS joint meetings
Manage student/graduate databases, including mass list collection from participating institutions
Handle enquiries from employers, students, media, and other stakeholders
Prepare the JIJIS Annual Progress Report, and manage budget and finance for all JIJIS-related expenditures
Support in planning and delivering workshops, recruitment talks, mock interviews, and job fairs with the Career Advising Team
Maintain and enhance career databases, including employer contacts, graduate employment records and internships, for accuracy and reporting
Ensure proper implementation of and adherence to the established JIJIS policies, data privacy guidelines, employer code of conduct, and database access protocols in line with university rules and data protection laws of Hong Kong, China
Promote JIJIS and career services across faculties via newsletters, social media, class talks, and peer ambassador schemes

Requirements

A good bachelor’s degree and preferably a higher degree
Minimum 5 years of relevant experience, preferably in student affairs, career services, database management, or system administration within higher education
Solid IT knowledge and hands-on experience in database management, including data validation, spot-checking, and maintaining data integrity on online job platforms
Strong data analysis skills and proven experience in data report writing (e.g., annual progress reports, usage analytics, and performance dashboards)
An excellent command of written and spoken English, Cantonese, and Putonghua
Ability to handle enquiries from employers, students, and media professionally
Ability to carry out duties independently

Candidates with less/more experience will be considered for appointment at a relevant rank.

Salary and Fringe Benefits
The rank and commencing salary will be commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund, and gratuity. Appointment will be made on a fixed-term contract of two years.

Application Procedure (online application only)
Please click Apply Now to submit your application. Personal data collected will be used for recruitment purposes only.

We are an equal opportunities employer. Review of applications will continue until the post is filled. Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.

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