Senior Executive, People Operations & Office Administration

Human Resources / Office Administration • Full Time • Kwun Tong, HK • 1w ago

We are looking for a proactive and detail-oriented Senior Executive, People Operations & Office Administration to support daily HR operations and office administration functions.

This role focuses on ensuring smooth internal operations through strong coordination, administrative management, and employee support across People operations and office management functions.

The ideal candidate is organized, hands-on, and comfortable managing both HR operational processes and office administration in a fast-paced environment.

Key Responsibilities

People Operations

Support daily People operations processes including onboarding, offboarding, employee movement, and staff documentation
Maintain and update employee records, attendance, leave management, and HR systems
Support payroll preparation, insurance, MPF, tax filing, and related administrative processes
Prepare employment letters, HR documents, and internal communications
Handle employee enquiries and support day-to-day People operations coordination
Maintain proper HR filing and documentation with confidentiality

Office Administration

Manage daily office administration and operational support
Coordinate office supplies, facilities management, maintenance, and vendor arrangements
Support workspace management and office environment coordination
Support employee engagement activities, internal events, and company initiatives

Coordination & Operational Support

Work closely with internal teams including Finance and business stakeholders on operational matters
Support process improvement and operational workflow optimization
Assist in ad hoc operational and administrative projects as assigned

Requirements

Min. 5 years of experience in HR operations, People operations, office administration, or related functions
Familiar with Hong Kong HR administrative processes and employment-related coordination
Organized, detail-minded, and able to manage multiple tasks independently
Strong communication and coordination skills
Proficient in Microsoft Office and Google Workspace
Able to work in a fast-paced and dynamic environment
Immediate available or short notice is preferred

Contract Details

Part-time Contract role
Minimum 3 working days per week
Renewable subject to business needs and performance

Why You'll Love It

Exposure to regional People operations and cross-functional collaboration
Hands-on operational role with broad business exposure
Dynamic and collaborative working environment
Opportunity to contribute to process improvement and operational efficiency

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