Assistant Officer (Administration) – Campus Management Office

Education • Full Time • Clear Water Bay, Hong Kong, HK • 5d ago

Job Title: Assistant Officer (Administration) – Campus Management Office

Job ID: JR100360

Job Posting Details

The University is now looking for a high caliber candidate to join our building services (maintenance) team. The appointee will oversee all aspects of administrative support for team.

Job Responsibilities

The appointee will be responsible for the following duties:

Prepare reports using MS Office applications.
Take a major role in handling incoming and outgoing correspondences, including emails, letters, and phone calls.
Handle cost allocation, payments and staff records, roster, etc.
Responsible for daily order placement, quotation, invoicing and order processing.
Manage office supplies, inventory, maintenance of office equipment and vendor relationships.
Provide logistical support to meetings, events and activities.
Handle any other duties as assigned by Team Head.

Requirements

Applicants should have higher diploma / diploma or above, preferably in related disciplines and at least 5 years’ experience in administrative or secretarial roles, good IT knowledge and familiarity with MS Office,preferably in facilities management background would be a definite advantage.

Extensive work experience with administrative support in large scale of organization is also an advantage.

Applicants with lower academic qualifications but with extensive relevant work experience will also be considered.

Appointment to the position will normally be on two-year fixed term contract basis, renewable on mutual agreement. Starting salary will be commensurate with qualifications and experience. Fringe benefits including continuing education subsidy, annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Sunday 10 May 2026. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.

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