Company Secretarial Officer

Professional Services • Full Time • Quarry Bay, Hong Kong, HK • 3d ago

Prepare company secretarial documentation
Monitor, update and maintain database and corporate records
Prepare, support and follow up board and committee meetings

Our Company Secretary's Department is now inviting candidates to apply for the following position:

Company Secretarial Officer

The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group’s listed companies and subsidiaries in various jurisdictions.

Responsibilities:

Prepare company secretarial documentation and arrange for statutory filings in a timely manner
Monitor, update and maintain database and corporate records, such as minute book, registers, agreements, etc., in compliance with applicable laws and regulations
Assist in preparation, on-site support and follow-up for board and committee meetings, and annual general meetings, including meeting packs and board resolutions
Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
Manage companies’ bank accounts, including handling signatories changes, authorisation limits and KYC requests
Support engagement activities with banks, shareholders and other stakeholders
Assist in establishing, winding up and restructuring companies as needed
Provide clerical support and perform ad hoc assignments as assigned

To be successful in this role, you must have:

Bachelor’s degree or above
Preferably a student membership of the Hong Kong Chartered Governance Institute (HKCGI)
A minimum of 2 years of company secretarial experience
Sound proficiency in Microsoft Office Suite, with familiarity using emerging AI-powered tools in daily work
Experience in database management. Knowledge of using Viewpoint and Boardvantage would be an advantage
Strong interpersonal skills and the ability to work well with people at all levels
Attention to detail and a proactive approach to problem-solving
Good command of verbal and written English and Chinese (Putonghua and Cantonese)

Application:

At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates. If you are unable to submit your application online, please contact us at swirerecruit@jsshk.com or mail your application to the JS&SHK Recruitment Team at 5/F One Taikoo Place, 979 King's Road, Quarry Bay, Hong Kong.

Application deadline: 24 April 2026

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

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