Company Overview
- We are a well‑established religious and community organization in Hong Kong with over 100 years of continuous service to the community.
- Over this long history, we have grown into a respected center for religious observance, spiritual guidance, and community life, serving generations of members across different age groups and cultural backgrounds.
- The organization operates a central facility that hosts regular religious services, weekly gatherings, educational programs, youth activities, and special observances throughout the year.
- Our office serves as the main administrative and coordination hub, supporting member services, program implementation, and communications. The working environment is small, close‑knit, and mission‑driven, with a strong emphasis on professionalism, discretion, and warm, personalized service to members and visitors.
Role Summary
- We are seeking a Contract one year Secretary to support the office administrator and senior head of the organization.
- This is a 1‑year fixed‑term contract with the possibility to convert to a permanent role upon successful completion of the one‑year contract.
- The role reports to the Office Manager and works as part of an office team of 4 members. It requires strong organizational skills, excellent communication abilities, and the ability to manage multiple administrative tasks efficiently.
Job Description
- Respond to general enquiries by telephone, email, and WhatsApp in a polite and professional manner.
- Schedule meetings, appointments, and events for the senior head of the organization and provide secretarial support including preparing and printing materials for programs and classes.
- Maintain membership records, handle enquiries and new applications, and update the membership system as needed.
- Record donations, issue receipts, and follow up on outstanding payments or pledge commitments.
- Coordinate bookings for regular community meals and events, and follow up on related payments.
- Assist with the organization of events, including managing bookings, preparing guest and participation lists, arranging gifts, and sending flowers or cards.
- Gather information and materials for the organization’s weekly newsletter and other regular communications.
- Prepare and coordinate major event materials and resources for key annual religious festivals, including calendars, timing cards, program booklets, and logistical arrangements.
- Manage bookings and follow up on payments for festive meals and related activities.
- Assist with basic accounting and finance tasks, including preparing payment vouchers for approval, supporting the monthly petty cash report, and checking and reconciling monthly service and facility bills.
- Undertake procurement of office and operational supplies via online shopping platforms (like Taobao) as required.
- Coordinate and schedule facility tours, liaise with tour guides and visitors, and follow up with visitors’ details for record‑keeping and security purposes.
Ideal Candidates
- Minimum 5 years of experience as an Executive Assistant or Secretary in an office environment.
- Excellent written and spoken English; native English speaker is preferable.
- Fluent in Cantonese and Mandarin (spoken and basic written).
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Experience in religious or community organizations is a big plus.
- Comfortable with basic accounting / voucher workflows and online communication tools.
- Warm, organized, and service‑oriented personality, with strong attention to detail and reliability.
Terms & Benefits
- 1‑year contract employment with the possibility to convert to a permanent role upon successful completion of the one‑year contract.
- 5‑day work week : Mon to Fri 9am-1pm
- Annual leave : 12 half days
- 13‑month salary.
TO APPLY for this job or similar jobs :
For secure and confidential job application, please click the below link to get our email address.
http://jpc.hk/confidential_apply.htm
JPC Recruiting Services was established in 1990 and is a Hong Kong–based recruitment firm providing general recruitment and executive search services.
JPC Recruiting Services 於 1990 年成立，是一家總部設於香港的專業招聘公司，提供招聘及獵頭服務。
All personal data collected from job applicants will be used strictly for recruitment purposes only. Your privacy is fully protected, and your personal information will not be disclosed, leased, or sold to any third party.
本公司所收集的求職者個人資料僅作招聘用途。閣下的私隱將獲得嚴格保障，個人資料絕不會被披露、出租或出售予任何第三方。
