Event Support Coordinator - contract

Hotel / Catering / Club • Contract / Project Based • Hong Kong, Hong Kong, HK • 1m ago

Job Description

We’re looking for a poised, energetic On‑site Event Support Coordinator to help bring a series of high‑impact events to life for a prestigious global financial client. This short‑term contract (approximately 8–10 weeks, from late June through early August) is a fantastic opportunity for someone who thrives in polished professional settings and loves being the go‑to person who keeps everything running smoothly.

In this role, you’ll be the welcoming face and organized force behind the scenes, ensuring guests feel taken care of, logistics flow effortlessly, and every event detail shines. If you’re personable, impeccably organized, and take pride in presenting yourself with confidence and professionalism, this is a chance to showcase your strengths in a dynamic, fast‑paced environment.

Responsibilities

Learner Assistance: Direct participants to their rooms, provide information, and respond to inquiries.
Logistics Coordination: Help manage the flow of participants, distribute materials, and handle immediate issues or concerns.
Instructor Support: Assist instructors and speakers with their needs:
- Greet speakers and direct them to be mic’ed up
- Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team)
- Make announcements as needed
- Room is set up as required
- Assist with mic running during Q&A sessions
Catering: Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager.
Safety and Cleanliness: Maintain cleanliness and order in the event venue, and help enforce event rules and regulations. Escalate any safety concerns immediately.
Customer Service: Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager.
Other Duties: Perform other duties as assigned by the event manager.

Qualifications

Previous experience in customer service and event support.
Excellent communication and interpersonal skills.
Ability to work as part of a team and handle multiple tasks efficiently.
Strong organizational skills and attention to detail.
Ability to remain calm and professional in a fast-paced environment.
Business casual attire required.

While on assignment, your conduct and appearance contribute substantially to the image of the company. For this reason, the firm expects you to be polite and considerate to employees, other contingent workers and outside contacts. You are also expected to be well-groomed and reasonably conservative in manner and dress. Even where business casual dress is authorized and appropriate, you are expected to use good judgment in determining what constitutes proper attire.

About Us

GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally.

From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at www.gpstrategies.com .

With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter.

GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.

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