Senior Business Administrator

Banking / Finance • Full Time • Kwai Chung, Hong Kong, HK • 1d ago

JOB SUMMARY

Associate (Business Support and Administration)

Provide high quality executive assistance to senior management, enabling effective leadership, decision making, and smooth day to day operations. The role acts as a trusted gatekeeper, coordinator, and organiser, handling confidential matters with discretion while ensuring priorities, communications, and logistics are efficiently managed.

RESPONSIBILITIES

Executive Assistance

• Proactively manage executive calendars, meetings, travel, and expenses.
• Act as the primary point of contact, managing emails, calls, and correspondence with professionalism and discretion.
• Prepare agendas, briefing packs, presentations, and follow up actions for meetings and business reviews.
• Maintain effective filing, document control, and record keeping for confidential materials.

Business & Administrative Support
• Coordinate internal and external meetings, townhalls, and events, including logistics and stakeholder alignment.
• Support expense (G\&E / T\&E) reviews, simple reporting, and administrative processes in line with policy.
• Liaise with internal functions (Business Management, HR, Finance, COO, Compliance) to resolve routine matters efficiently.

Communication & Coordination
• Draft, edit, and distribute management communications and updates.
• Support preparation of management reports and business materials by consolidating inputs from multiple stakeholders.
• Facilitate effective information flow across teams and senior management.

Risk, Governance & Conduct
• Adhere to all Group policies, governance standards, and confidentiality requirements.
• Support audit, compliance, and training follow ups where required.
• Demonstrate exemplary conduct in line with the Group’s Values and Code of Conduct.

Key Stakeholders
• Senior Management / Executive Leadership
• Business Management and Support Functions
• Internal and external stakeholders as required

Qualifications

• Bachelor’s degree in Business or a related field.
• 4 to 8 years of relevant experience in executive support role, preferably within a private bank, wealth management, or investment banking environment.
• Proven track record of successfully supporting C-suite or senior executive-level management.
• Discretion and professionalism when handling sensitive and confidential information.
• Highly organized with the ability to manage multiple priorities in a fast-paced environment.

Personal Attributes

• Meticulous Attention to Detail: A zero-tolerance for errors in data and facts.
• Proactive: A self-starter who actively seeks out new data sources and insights.
• Gravitas & Diplomacy: Ability to confidently interact with and influence senior stakeholders.
• Team Player: Collaborative spirit with the ability to work effectively across different functions.

Role Specific Technical Competencies
• Microsoft Suite

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
Flexible working options based around home and office locations, with flexible working patterns.
Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

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