Administrative Assistant - Well-Known US Investment Firm

Executive / Personal Assistant / Customer Service • Full Time • Central and Western District, Hong Kong, HK • HK$ 25,000 - HK$ 34,999 / month • 4d ago

Our client is looking for an Administrative Assistant to join the services team, supporting both office admin operations and senior executives on secretarial tasks. Prior secretarial experience is not a must; F&B and hospitality background is a huge advantage as this position is to deliver high-level customer and hospitality service to internal and external parties.

Client Details

It's a highly reputable US-based investment firm with Hong Kong office located at prime location. Known for its value-oriented approach, it has become one of the top-performing firms managing billions in assets for institutional and individual investors worldwide.

Description

As an Administrative Assistant, your main responsibilities will include majorly two parts - office admin and executive support:

Coordinating daily office operations to ensure smooth functionality
Maintaining office supplies inventory and placing orders when necessary
Backing up reception; handling incoming calls, emails and courier, meeting & greeting guests
Liaising with vendors and service providers to ensure timely delivery of services
Assisting in coordinating maintenance and repair of office equipment and facilities
Providing dedicated executive support to the senior management
Arranging travel and meeting logistics including flights, hotel and room bookings
Managing the senior management's calendar
Preparing meeting materials as well as expense reports
Assisting in other ad-hoc projects as required

Profile

The successful applicant should have:

1-2 years' experience in administrative or office support roles within financial services/ professional services industries; high calibre from aviation/ F&B/ commerce/ hospitality background is also an advantage
Excellent communication and interpersonal skills; proficient in written and spoken Chinese (Cantonese, Mandarin) and English
Strong organizational and multitasking skills with strong attention to detail and team spirit
Flexible character, ability to prioritize tasks and work efficiently in a fast-paced environment
Proficiency in MS Office Suite

Job Offer

Competitive remuneration package
High-end medical plan
Bonus scheme entitled
Westernized, dynamic and friendly working environment
Future career progression opportunities

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Ivonka Fung on +85236022438.

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