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HKUGA Operations and Project Manager (12 months fixed term contract)

Executive / Personal Assistant / Customer Service • Contract / Project Based • Wan Chai, Hong Kong, HK • 2d ago

Responsibilities:

To work for administrative and operational tasks related to office administration (including keeping of books and records, arrangement of payments/reimbursements), annual regulatory return and membership applications and renewals.
To assist the Executive Committee in various matters, such as preparing meeting documents (e.g. agenda and minutes), organizing activities and events for members, particularly on event poster/notice, event registrations and payment collection (if applicable), contracting and management of vendors and venues for our events.
To manage communications with members and the general public via our social media and emails, etc.
To coordinate and implement other ad hoc tasks events as instructed by our Executive Committee, including events and projects in connection with HKUGA’s 50th Anniversary in 2026.
To launch marketing strategies and promotion campaigns to recruit new members and retain existing members.
To perform market analysis and implement projects to capture appropriate additional sources of income for HKUGA, under the guidance of our Executive Committee.
To suggest and/or implement actions to improve our operational efficiency and workflow.

Requirements:

Tertiary level education; recent retirees also welcome
Experienced in general office administration with mature and stable mentality
Competent in/willing to be familiar with digital, computer applications and social media (e.g. use of Canva) – training will be provided as appropriate
Sense of business acumen – creativity to think out of box appreciate
Good communication, interpersonal skills and client servicing skills
Able to work independently and work under pressure
Some relevant working experience will be an advantage
Prior experience in the promotion of social activities will be an advantage
Good command of English and Chinese, and fluent in Cantonese (native proficiency preferred)
Working Hours:

a) 40 hours per week (excluding lunch)

b) Every day from 930am to 630pm (flexibility in work shifts available), and every week from Mon to Fri

c) Evenings after office hours (e.g. 7pm to 930pm) for Executive Committee meetings on a monthly basis (schedule negotiable; time-off in lieu can be applied)

d) Occasional works on non-working days, public holidays or other hours when required – usually 1 or 2 time(s) of Saturday event(s) in a month (schedule negotiable; time-off in lieu can be applied)

We Offer:

Expected Salary: A competitive monthly salary commensurate with qualifications and experience; contract-end discretionary bonus subject to satisfactory performance
14 days annual leave
MPF as per statutory requirement
Unique opportunity to work closely and directly with members of our Executive Committee and Subcommittees who are accomplished professionals in a wide range of sectors.
Good chance to meet and build up network with HKU Graduates of different levels which is important to personal development and professional advancement
Office Location: HKUGA Office, Wan Chai (hybrid work arrangement negotiable, subject to performance and operational needs).

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