Company Secretarial Assistant

Professional Services • Full Time • Quarry Bay, Hong Kong, HK • 2d ago

A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary's Department is now inviting candidates to apply for the following position:

Company Secretarial Assistant

The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group’s listed companies and subsidiaries in various jurisdictions.

Responsibilities:

Prepare company secretarial documentation and arrange for statutory filings in a timely manner
Monitor, update and maintain database and corporate records, such as minute book, registers, agreements, etc., in compliance with applicable laws and regulations
Assist in preparation, on-site support and follow-up for board and committee meetings, and annual general meetings, including meeting packs and board resolutions
Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
Manage companies’ bank accounts, including handling signatories changes, authorisation limits and KYC requests
Support engagement activities with banks, shareholders and other stakeholders
Assist in establishing, winding up and restructuring companies as needed
Provide clerical support and perform ad hoc assignments as assigned

To be successful in this role, you must have:

Bachelor’s degree or above in Corporate Governance, Translation, Business Administration or other relevant disciplines
Preferably a student membership of the Hong Kong Chartered Governance Institute (HKCGI)
At least 1 year of company secretarial experience. Fresh graduates will also be considered
Sound proficiency in Microsoft Office Suite
Experience in database management. Knowledge of using Viewpoint and Boardvantage would be an advantage
Strong interpersonal skills and the ability to work well with people at all levels
Attention to detail and a proactive approach to problem-solving
Good command of verbal and written English and Chinese (Putonghua and Cantonese)

Application:

At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.

Application deadline: 26 September 2025

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

Similar Jobs

Senior Group Risk, Compliance and Ethics Manager

Professional Services • Full Time • Quarry Bay, Hong Kong, HK • 1w ago

Professional Services Full Time

As Group Risk, Compliance and Ethics Manager, the role entails establishing a Compliance and Ethics program, promoting it across the DFI organisation and ensuring the relevant regulatory requirements and internal ethical...

1w ago

Apply

Compliance Analyst - Global Platform

Professional Services • Full Time • Quarry Bay, Hong Kong, HK • HK$ 25,000 - HK$ 44,999 / month • 3w ago

Professional Services Full Time

The role of Compliance Analyst is crucial within the law firm, ensuring compliance and mitigating potential conflicts of interest. Based in Hong Kong, this position requires strong analytical abilities and a meticulous a...

3w ago

Apply

Account Manager / Sales Executive, MTR Advertising

Executive / Personal Assistant / Customer Service • Full Time • Quarry Bay, Hong Kong, HK • 1d ago

Executive / Personal Assistant / Customer Service Full Time

We are looking for a talented, self-motivated Account Manager to join our dynamic sales team and contribute to the continued growth of our MTR and Airport Express Advertising business in Hong Kong. Our MTR and Airport Ex...

1d ago

Apply

Account Manager / Sales Executive, MTR Advertising

Public Relations / Marketing / Media • Full Time • Quarry Bay, Hong Kong, HK • 1d ago

Public Relations / Marketing / Media Full Time

1d ago

Apply

Student Affair Officer / Student Service Officer

Education • Full Time • Quarry Bay, Hong Kong, HK • HK$ 16,000 - HK$ 17,999 / month • 1d ago

Education Full Time

Responsibilities: Handling general enquiries about appropriate course options and courses offered. Enrolling students and taking payments according to the School’s procedures. Maintaining filing, indexing or record syste...

1d ago

Apply

Facilities & Administrative Officer (Corporate Office)

Property • Full Time • Quarry Bay, Hong Kong, HK • 2d ago

Property Full Time

About the Role: As a CBRE Facilities Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete. This job is a part of the Facilities Management functional area which...

2d ago

Apply

Facilities & Administrative Officer (Corporate Office)

Engineering • Full Time • Quarry Bay, Hong Kong, HK • 2d ago

Engineering Full Time

2d ago

Apply

Facilities & Administrative Officer (Corporate Office)

Human Resources / Office Administration • Full Time • Quarry Bay, Hong Kong, HK • 2d ago

Human Resources / Office Administration Full Time

2d ago

Apply

客戶服務熱線專員 Call Center Customer Service Specialist (無需cold call) $20K-$25K

Banking / Finance • Full Time • Quarry Bay, Hong Kong, HK • HK$ 20,000 - HK$ 25,000 / month • 2d ago

Banking / Finance Full Time

工作職責協助各大銀行/保險公司/電訊公司處理逾期帳戶提醒工作職位要求中五或以上學歷， 1年或以上工作經驗，行業不限良好溝通技巧靈活積極，誠實及富責任感具銀行電話聯絡中心、借貸銷售或客戶服務經驗，可優先考慮薪金福利固...

2d ago

Apply

金融調解員 Financial Mediator

Executive / Personal Assistant / Customer Service • Full Time • Quarry Bay, Hong Kong, HK • 2d ago

Executive / Personal Assistant / Customer Service Full Time

工作職責 · 處理銀行賬戶貸款問題，協助雙方理解賬戶逾期狀況 · 提出解決方案，根據情況協助雙方探索可行的調解方式 · 確保保密與中立性，維持調解過程的私密性與公平性職位要求 · 大專或以上學歷 · ...

2d ago

Apply