Archivist 檔案主任

Government / Public Sector • Full Time • Admiralty, Hong Kong, HK • HK$ 64,780 - HK$ 81,510 / month • 21h ago

Main duties

The main duties of an Archivist include:

(a) assisting in formulation of policies and implementation of best practices for the records and archival management and preservation for the Legislative Council;
(b) arranging, describing and preserving archival records in all formats (including born-digital, digitized, analogue and hybrid) and preparing suitable findings aids;
(c) performing records access review and providing records access and reference services;
(d) digitizing records stored in other formats (e.g. paper, analogue and hybrid) for archival preservation;
(e) assisting in implementation of a centralized electronic records management system for the Secretariat;
(f) providing advice, guidance, training on records and archival management; and
(g) conducting outreach activities and regular exhibitions.

Entry requirements

Candidates should have:

(a) a recognized university degree, preferably in Archives and Records Management, or a recognized postgraduate diploma in Archives and Records Management. Applicants with a recognized university degree in Information Management, Library Science or History, and specializing in Archives and Records Management may also be considered;
(b) at least six years’ professional work experience in archives and records management. Applicants with exceptional potential but less than six years’ relevant experience may also be considered and, if appointed, will be offered an appropriate salary point below the minimum point of the salary scale for Archivist;
(c) strong technology skills, knowledge and experience in managing electronic records, archival digitization and preservation, including but not limited to knowledge of metadata standards and schemas, and digital preservation methods and tools;
(d) sound knowledge and work experience in the international standards and professional practices on handling archival records;
(e) high proficiency in performing records description based on General International Standard Archival Description (ISAD(G));
(f) an excellent command of written and spoken Chinese and English, with proficiency in Putonghua;
(g) strong interpersonal, supervisory, time management, project management, analytical and problem-solving skills;
(h) self-motivation and a positive attitude towards challenges and changes; and
(i) the ability to work independently and under pressure.

Preference will be given to those who are familiar with common computer applications such as word processors, spreadsheet programmes and database management systems. Hands-on experience in creating metadata descriptions, processing materials which are digitized, born digital or of hybrid formats, and using electronic recordkeeping systems and/or digital preservation systems in public organizations will be a bonus.

All candidates should be willing to work beyond normal office hours and on holidays when needed.

The Secretariat may devise further criteria to shortlist applicants. Shortlisted applicants may be required to attend a written test.

Remuneration

The starting salary is $64,780 per month, increasing by five annual increments to $81,510. There is also a monthly cash allowance for the rank of Archivist (the current rate is $1,210 per month). Successful candidates will be appointed on three-year agreement terms subject to renewal upon satisfactory completion of service, at which the appointee will be eligible for an end-of-agreement gratuity. The gratuity, when added to the employer’s contribution to a Mandatory Provident Fund Scheme, is equal to 15% of the total basic salary drawn during the agreement period. Fringe benefits include paid leave as well as medical and dental benefits.

Application

The Secretariat only accepts online applications for the above position. Applicants should apply online on or before 8 September 2025. ^Note Shortlisted applicants will be notified by email or by phone. All personal data provided will be treated in strict confidence. Applicants not invited for interview or written test within eight weeks from the closing date may assume their applications unsuccessful.

As an equal opportunities employer, The Legislative Council Commission is committed to ensuring that there is no discrimination in employment with the Secretariat. The post advertised is open to all applicants meeting the basic entry requirements irrespective of their disability, gender, marital status, pregnancy, age, family status, sexual orientation and race. For more information on our policy on employment of persons with disabilities, please visit the LegCo Website.

^Note Please note that the Secretariat has not authorized any employment agencies or third-party organizations to receive applications on behalf of the Secretariat.

主要職責

檔案主任的主要職責包括：

(a) 協助制訂政策及實施最佳行事方式，以管理及保存立法會檔案和歷史檔案；
(b) 編排、著錄及保存各種格式(包括原生數碼、數碼化、模擬及混合格式)的歷史檔案，以及製備合適的檢索工具；
(c) 進行檔案查閱覆檢及提供檔案查閱和參考服務；
(d) 把以其他格式(例如紙本、模擬及混合格式)保存的檔案數碼化，以長期保存歷史檔案；
(e) 協助推行中央電子檔案管理系統，供秘書處使用；
(f) 就檔案和歷史檔案管理工作提供意見、指引和培訓；及
(g) 籌劃外展活動及定期展覽。

入職條件

應徵者應具備：

(a)   認可大學學位，以歷史檔案和檔案管理學較佳；或歷史檔案和檔案管理學的認可深造文憑。申請人如持有認可的資訊管理、圖書館科學或歷史學位，並專修歷史檔案和檔案管理學，亦會獲得考慮；
(b)   最少6年管理歷史檔案和檔案的專業工作經驗。具備特別潛質但少於6年相關經驗的申請人亦會獲得考慮，如獲受聘，入職薪金會定於適當的薪點，並較檔案主任的起薪點為低；
(c)   在管理電子檔案和把歷史檔案數碼化並作保存方面的優秀科技技能、知識及經驗，包括但不限於熟悉元數據各種標準和模式及數碼保存方法和工具；
(d)   對處理歷史檔案的國際標準及專業行事方式的豐富知識及工作經驗；
(e)   對《歷史檔案著錄國際通用標準》進行檔案著錄的豐富知識；
(f)   極佳的中、英文講寫能力，包括能講流利普通話；
(g)   良好的人際、督導、時間管理、項目管理、分析及解難技巧；
(h)   自發性和積極應對挑戰與變革的態度；及
(i)   獨立工作和承受工作壓力的能力。

熟悉一般電腦應用系統，例如文書處理器、試算表程式及數據庫管理系統等的人士，會獲優先考慮。具有在公營機構建立元數據，處理數碼化、原生數碼形式產生或屬於混合形式的檔案資料，以及使用電子檔案保管系統和/或數碼保存系統的實際經驗者更佳。

所有應徵者均應願意在有需要時於正常辦公時間以外及假期工作。

秘書處可制訂進一步的準則，以選出初步入選的申請人。初步入選的申請人或須參加筆試。

薪酬

入職薪酬為每月64,780元，並按5個按年增薪額增至81,510元；另有為檔案主任職級而設的每月現金津貼(現時的津貼額為每月1,210元)。成‍‍功受聘人士會按合約條款受聘，為期3年，倘完成服務期而工作表現良好，可獲續約，並會獲得一筆約滿酬金，其款額加上僱‍主在強‍制性公積金計劃下所作的供款，相等於合約期內所得底薪總額的15%。附‍帶福利包括有薪假期、醫療及牙科福利。

申請

秘書處只接受網上申請上述職位。申請人須於2025年9月8日或該‍日‍前，於指定網頁提交申請。^註秘書處將以電郵或電話方式通知初‍步入‍選的申請人。申請人提供的所有個人資料均會嚴加保密。申請人如‍於截止日期後8星期內未獲邀參加面試或筆試，可當作其申請不成功。

立法會行政管理委員會為平等機會僱主，致力確保秘書處沒有就業方‍面的歧視。所有符合基本入職條件的人士，不論其殘疾、性別、婚‍姻狀況、懷孕與否、年齡、家庭崗位、性傾向及種族，均可申請此職位。有關招聘殘疾人士的政策，請瀏覽立法會網站。

^註請注意，秘書處並無授權任何職業介紹所或第三方機構代表本處接‍收申請。

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