Team Admin(Fixed Term Contract)

Executive / Personal Assistant / Customer Service • Contract / Project Based • Kwun Tong, Hong Kong, HK • 1d ago

JOB SUMMARY

The Keystone Programme is a multi-year programme implementing ATLAS (Core Banking System), SC Pay (New Payments Platform) & Euronet (New ATM Switch) to replace current varied core banking applications in Hong Kong, Taiwan, Korea and Thailand. Program Keystone will be initiated with Hongkong as the first country.

The Project Support Officer carries out the following responsibilities:

RESPONSIBILITIES
Key Responsibilities include:
Provides calendar and meetings support for the Reporting Manager and serve as back up for the same to the Keystone Programme Director when his/her PA is unavailable
Coordinates management meeting and business events for scheduling, room booking, catering, video conferences and conference calls, and any administrative needs as they arise
Prepares monthly data reports (e.g. PSGL monthly report for the Keystone Project)
Manages travel itineraries including meeting schedules, transportation, and accommodation arrangements for the team and/or traveler(s)
Travel visa approval paper and local guidance / logistics for Visitors
Consolidates travel and entertainment expense reports, claims and reimbursement
Miscellaneous administration support for the Keystone Programme Team (e.g. office supplies, snack and coffee bar supplies, Keystone memorabilia items, etc.)
Special events premises / catering support (e.g. Dress rehearsals, Townhall or Workshop meetings, Team gathering, cutover weekends etc.)
PO raising and invoice management for the Keystone programme

Candidate should be able to demonstrate and have:
Excellent communication and organizational skills
Attention to details
Well-developed interpersonal skills, including the ability to work well as part of a team, establish and maintain effective networks and liaise with internal and external stakeholders at all levels and in an environment where priorities are subject to change

Key Stakeholders

Reporting Manager

Programme Director, Programme Managers, Program Workstream Leads

Qualification

Education The candidate should have 6-8 years solid experience working as project administrative support in a dynamic and fast changing project environment.

Languages Business English is mandatory

Cantonese, Mandarin would be an advantage

Role Specific Technical Competencies

Excel, Word, PowerPoint

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.

Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.

Flexible working options based around home and office locations, with flexible working patterns.

Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits

A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.

Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

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