Administrative Assistant - Facilities Management & Sustainable Development

Human Resources / Office Administration • Quarry Bay, Hong Kong, HK • 1d ago

ABOUT THE TEAM

A career at Swire Properties is more than just work, it’s a calling.

We’re searching for exceptional individuals who want to live and breathe “Creative Transformation” – our distinct mindset and long-term approach that inspires everything we do and how we do it. It inspires us to constantly explore new perspectives and seek out original thinking that goes beyond the conventional. Our mission, ultimately, is to constantly add value to communities and create truly amazing and sustainable places where people can thrive. Additionally, we are deeply committed to prioritising health and safety in all our operations, ensuring a healthy, safe and supporting environment for our People, partners and the communities we serve.

Join us today and work on career-defining projects that are changing the industry in Hong Kong, the Chinese Mainland, Miami and Southeast Asia.

We are now looking for a talented Administrative Assistant to be part of our dynamic team. Reporting to the Head of Sustainable Development, the incumbent will be responsible for providing administrative and clerical support to the team members of Facilities Management & Sustainable Development. Major duties include handling calls and inquiries, managing documents and databases, and administering the department’s digital platforms to ensure smooth daily operations.

RESPONSIBILITIES

Render secretarial and administrative support to team members
Scheduling appointments and managing the calendar for the Head and senior managers
Administering various digital platforms for arranging payment records, purchase orders, and other documentation, organizing and maintaining files and databases
Prepare documents, presentation, purchase orders and payment authorisations
Manage and update documents and databases, keep stationery and instrument inventory

REQUIREMENTS

HKDSE holder passed in English and Chinese
Minimum 3 years of administrative experience
Good spoken and written English and Chinese
Good PC skills in MS Word, Excel, PowerPoint and Chinese Word Processing

BEHAVIOURAL COMPETENCIES

Customer Focus
Drives for Results
Collaborates
Communicates Effectively
Learning Agility
Being Resilient
Demonstrates Self-Awareness

WHY CHOOSE US

We’ve won the Randstad Hong Kong Most Attractive Employer Award in 2022, and have been in the Top 10 since 2017
HRoot Best Employer Award 2023 (Chinese Mainland)

Don’t Miss This Opportunity

As an equal opportunity employer, Swire Properties strives to foster a diverse workforce and inclusive workplace, where People can thrive.

If you require special assistance and accommodations during any part of the recruitment process, including the online application and/or the selection process, please reach out to us via email at any time.

If we haven't contacted you six weeks after your submission, then please consider your application unsuccessful this time.

All personal data collected during the application process will be kept for 12 months after its completion, and then destroyed. All information will be used for recruitment and appointment purposes only. The Company will handle all personal data confidentially in accordance with the Hong Kong Special Administrative Region's Personal Data (Privacy) Ordinance.

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