The Finance Assistant will report to the HK Finance Manager. The Hong Kong Finance team will assist with the Hong Kong office billing, credit control, cashiering, purchase ledger and expenses. They need to ensure compliance with the Solicitors’ Accounts rules and will work closely with and be supported by the finance team in London.

Key Responsibilities

Billing

Assist with engrossing proformas in Elite 3E and all other billing related processing.
Liaise with e-billing team for e-billing submissions.
Answer any billing queries throughout the month, write offs, time/disbursement transfer requests, invoice re-issues etc.

Cashiering

Monitor movements in the Hong Kong bank accounts on a daily basis.
Post all bank transactions in Elite 3E.
Review and process disbursement and suppliers’ invoices through Chrome River.
Set up payments with the bank.
Handle petty cash.
Manage and reconcile corporate credit cards.
Prepare monthly reconciliations for balance sheet items.

Purchase ledger/ Expenses

New payee set up and maintenance in Elite 3E.
Respond to any third-party vendors and foreign lawyer queries regarding the status of their invoices.
Review and process Partner and Staff expense claims in Chrome River.
Post bank direct debits.

Credit Control

Produce monthly statements to send to clients detailing outstanding invoices.
Respond to any invoice queries.

About you

You will have a professional manner, excellent communication and interpersonal skills, and have previous experience working within an office. You’ll have a flexible nature and will enjoy working within a fast-paced team, and will be highly organised. You’ll also possess strong numeracy and attention to detail skills, which will be key within this role. We are looking for someone who is passionate about being a team player, who is keen to support others.

Our ideal candidate will be able to demonstrate:

Some experience of accounting including billing, cashiering or purchase ledger gained within a law firm or other professional services environment.
Good written and spoken English.
Being numerate with excellent attention to detail and a consistently high level of accuracy.
Good technical skills including Excel and experience of practice management systems, preferably Elite 3E.
An ability to manage their own time, organise their work and deal with queries efficiently and promptly.
The ability to work with the rest of the team, supporting others as required.
Ability to liaise with members of the wider Finance department to resolve queries and other matters that arise.
Flexible nature and willingness to take on additional duties.

At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to supporting candidates throughout the recruitment process by supporting anyone who requires adjustments, in order to ensure they have the opportunity to perform at their best. All applicants will be considered equally and fairly. If you’d like to request any adjustments throughout the recruitment process, or would like to discuss flexible working patterns, please email the recruitment team in confidence (recruitment@lewissilkin.com).

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Finance Assistant

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