HR & Administrative Executive (Redion HK)

Europ Assistance Hong Kong Limited • Full Time • Kwun Tong District, HK • 2d ago

Role Summary:

The HR & Admin. Executive is responsible for overseeing front office operations, office administration, and HR operational support to ensure the smooth running of the Hong Kong office. The role serves as the first point of contact for visitors and employees while supporting payroll administration, HR reporting, employee data management, office facilities, vendor management, and administrative support to management.

Responsibilities:

Human Resources & Administration

Support the preparation and processing of monthly payroll & MPF submission and related payroll administration activities.
Maintain employee records and HR data in HR systems, ensuring accuracy, confidentiality, and compliance with company requirements.
Prepare and update regular HR reports, dashboards, headcount reports, manpower statistics, and other management reports.
Assist in leave administration, attendance monitoring, employee documentation, and HR record management.
Coordinate onboarding and offboarding administration, including employee documentation, system access requests, and orientation arrangements.
Support recruitment administration, including interview scheduling, candidate coordination, and recruitment documentation.
Assist in the administration of employee benefits and HR-related communications.
Ensure proper filing and maintenance of HR records in compliance with company policies and legal requirements.
Support HR projects, annual HR exercises, employee engagement initiatives, and other HR operational activities as assigned.
Provide administrative support to management as required.

Front Office Management

Act as the primary point of contact for visitors, clients, and external parties, ensuring a professional and welcoming reception experience.
Manage daily office administration, including office supplies replenishment, pantry supplies, stationery, courier services, and equipment procurement.
Liaise with building management and service providers on office-related matters, including maintenance, repairs, office security, and facility services.
Coordinate and monitor office maintenance vendors to ensure service quality and timely resolution of issues.
Implement office security procedures, including visitor registration and maintenance of visitor records.
Maintain the cleanliness, functionality, and professional appearance of meeting rooms, common areas, and office facilities.
Support management meetings through meeting room arrangements and coordination with IT for audio-visual and conference facilities setup.
Coordinate business travel arrangements in accordance with company policies.
Organize and coordinate company events, employee engagement activities, celebrations, and other staff functions.
Support various departments with administrative and operational requirements as needed.
Handle ad hoc projects and assignments as assigned by management.

Requirements:

Diploma or above in Human Resources Management, Business Administration, or a related discipline.
Minimum 5 years of relevant experience in office administration, HR operations, or a combined HR and administrative role.
Experience in payroll & MPF administration and HR reporting is preferred.
Experience with HRIS and payroll systems is an advantage.
Excellent problem solving, interpersonal and communication skills
Able to work independently, self-motivated, exercise sound judgment, and maintain confidentiality.
Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
Good command in written and spoken English, Cantonese and Mandarin
Immediate available

Benefits:

Birthday Leave
Annual Leave
Marriage Leave
Comprehensive Medical and Life Insurance Coverage
Staff Discount
MPF Top Up Program
Upgraded Maternity and Paternity Leave
Year-end Discretionary Bonus

We offer an attractive remuneration package and excellent career prospects to the right candidate. Interested parties please send resume indicating current, expected salary and availability to HR Department by clicking "Apply Now".

Only shortlisted candidates will be notified. All data collected will be treated in strict confidentiality and used for recruitment purpose only. Personal data of unsuccessful applicants will be destroyed within 24 months from the date of receipt.

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