Term Executive Assistant II

VOCATIONAL TRAINING COUNCIL • Full Time • Chai Wan, Hong Kong, HK • 1d ago

School for Higher and Professional Education (SHAPE)

Ref. no : O/SHAPE/Term_EA2/06/26

The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC). It offers top-up bachelor degree programmes to VTC’s Higher Diploma graduates and other sub-degree holders in collaboration with overseas universities. Applications are now invited for Term Executive Assistant II post at SHAPE.

Major Duties:
(a)   To provide support in one or more of the following areas:
    (i)   general / course administration;
    (ii)   student affairs and student admissions;
    (iii)   supplies and stores administration;
    (iv)   human resources administration;
    (v)   course promotion or event organisation; and
    (vi)   data input and filing duties;
(b)   To assist in website maintenance; and
(c)   To draft simple correspondence and handle enquiries.

Requirements:
(a)   (i)   Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^, OR
    (ii)   Leve 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
    (iii)   Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR
    (iv)   A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
    (v)   A recognised Associate Degree / Higher Diploma or above.
*   Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^   “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b)   Good command of both English and Chinese, preferably with knowledge of Putonghua;
(c)   Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Teams and Chinese word processing;
(d)   Good communication, interpersonal and organisational skills;
(e)   Detail-minded, able to work independently and be a good team player;
(f)   Candidate(s) who possess knowledge / skills in Adobe software would have an advantage; and
(g)   Preference will be given to applicants with relevant work experience.

Notes:
(1)   The appointee(s) will be initially posted to one of the SHAPE Offices located at Chai Wan, Shatin, Wan Chai, Tiu King Leng, Tuen Mun or Tsing Yi.
(2)   The appointee(s) may be required to perform duties outside normal office hours and/or work on shift duty.
(3)   Applicants who have responded to the advertisement in the past six months need not to re-apply.

Application Procedures:
A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to the School for Higher and Professional Education (Central Office), Room S604, Lee Wai Lee Building, 30 Shing Tai Road, Chai Wan, Hong Kong or by email to shape-hr@vtc.edu.hk. Please specify on the envelope, or in the subject of the email, whichever is appropriate, the reference of the post being applied for.

Closing date for application: 12 July 2026

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

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