Procurement Supervisor

VOCATIONAL TRAINING COUNCIL • Full Time • Hong Kong, Hong Kong, HK • 1d ago

Various Operational Units

Ref. no : C/VOU/PS/06/25-AP2

Major Duties :
(a)   To handle and supervise procurement and store related activities including:
    (i)   draft and vet tender specifications, recommendations and relevant documents;
    (ii)   select / explore sources of supplies;
    (iii)   prepare letters of acceptance, purchase orders, contract documents and other related documents;
    (iv)   conduct procurement of goods and services;
    (v)   monitor order processing, delivery of goods and services as well as contractors’ performance;
    (vi)   verify inventory record in the Inventory Management System (IMS);
    (vii)   conduct annual stocktaking and arrange disposal of unused items by means of circulation or condemnation;
    (viii)   maintain and analyse purchase and supplies related statistics;
    (ix)   arrange contract variations / extensions; and
    (x)   maintain and update lists of registered suppliers / contractors;
(b)   To ensure the procurement and supplies operations are in full compliance with the laid down policies, rules and procedures;
(c)   To assist in supervising the daily administration and operations of the finance and procurement unit;
(d)   To operate computerised procurement and supplies systems; and
(e)   To supervise the work of executive assistants (or equivalent) and to monitor their performance.

Requirements :
(a)   (i)   Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
    (ii)   Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
    (iii)   Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR
    (iv)   a recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
    (v)   a recognised Associate Degree / Higher Diploma or above.
*   Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^   “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b)   At least 6 years of relevant work experience in the capacity of Executive Assistant (or equivalent) rank;
(c)   Preferably with a recognised Certificate / Diploma in purchasing and supply management or store supervision, or equivalent;
(d)   Good time management, administrative, interpersonal and communication skills;
(e)   Self-initiated and well-organised;
(f)   Ability to work independently and under pressure;
(g)   Good language proficiency in English and Chinese, knowledge of Putonghua will be an advantage; and
(h)   Proficiency in common office application software.

Notes:
(1)   The post is at the rank of “Executive Assistant I”.
(2)   Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.
(3)   Appointee(s) may be posted to any operational units to meet the Council’s operational needs.
(4)   The appointee(s) may be required to perform duties outside normal office hours.

Application Procedures:
Interested applicants should apply for the post via email. A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to vtchro-job@vtc.edu.hk.

Candidates should take note of the following:
(1)   Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2)   The file should be saved with the applicant’s name as “your surname and given name”, e.g. “CHAN Siu-lam.pdf”.
(3)   For the email subject, please cite “Application for Procurement Supervisor (C/VOU/PS/06/25-AP2)”.
(4)   Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 6 July 2026

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

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