Administrative Assistant

Pfizer • Full Time • Hong Kong, China • 2w ago

In this role, you will provide high-quality administrative support to assigned functional areas, ensuring smooth daily operations. Your strong communication, organizational, and collaboration skills will help drive efficiency across teams. You will take initiative, contribute to cross-functional projects, and be recognized as a reliable team player who promotes teamwork and shared success.

How You Will Achieve It:

Prepare purchase orders and approvals in the Ariba system in full compliance with company policies
Handle reconciliations and third-party payments, including follow-up on HCP payments and out-of-pocket reimbursements
Maintain accurate vendor and supplier records
Coordinate travel arrangements and prepare detailed itineraries
Prepare expense reports and track reimbursement status
Compile monthly and periodic reports and maintain distribution lists
Maintain a well-organized e-filing and documentation system
Support meeting logistics, including scheduling, room bookings, and teleconference setup
Communicate and coordinate with internal stakeholders on ad hoc projects
Collaborate with the administrative support team and provide backup support when required

Qualifications:

Bachelor’s degree
Minimum 5 years of administrative experience, preferably in a multinational corporation
Detail-oriented, independent, and collaborative working style
Flexible and agile, with the ability to learn new systems and processes
Strong multitasking and time management skills
Good command of written and spoken English and Chinese, conversational Putonghua
Proficient in Microsoft Office applications, including Word, Excel, OneDrive, and Team
Experience in using AI to facilitate daily work

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.

Administrative

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