Associate Admin - Junior level - Bank - up to 25k

Hays Hong Kong Limited • Full Time • Central And Western District, Hong Kong, HK • 1d ago

Looking for an all-rounded admin for a bank

To provide all-round administrative and operational support to the Admin Team, ensuring smooth daily office operations and effective coordination of travel, procurement, facilities/tenancy matters, and corporate events in a banking environment. Key Responsibilities General Administration

Provide day-to-day administrative support to the Admin Team and internal stakeholders
Handle document filing, record keeping, and data entry with high accuracy
Assist in preparing reports, schedules, and administrative correspondence
Support ad‑hoc administrative tasks as assigned

Travel Arrangement

Coordinate business travel arrangements, including flights, hotels, visas, and ground transportation
Prepare travel itineraries and ensure compliance with internal travel policies
Process travel expense claims and maintain related records

Procurement & Vendor Management

Assist in procurement activities, including sourcing quotations, preparing purchase orders, and following up on deliveries
Liaise with vendors and service providers to ensure timely and quality service delivery
Maintain procurement records in accordance with internal policies

Facilities & Tenancy Management

Support office facilities operations, including repairs, maintenance, and office supplies
Assist in managing office/house tenancy matters, such as lease documentation, renewals, payments, and coordination with landlords or property management companies
Coordinate with internal users and external parties on facilities-related issues

Corporate Events & Activities

Assist in planning and coordinating corporate events, meetings, and staff activities
Handle logistics arrangements such as venue booking, catering, materials preparation, and on‑site support
Liaise with internal departments and external vendors to ensure smooth execution of events

Compliance & Controls

Ensure administrative processes comply with internal policies, procedures, and regulatory requirements
Support internal and external audits by preparing documentation when required

Requirements

Diploma or above in Business Administration or related discipline
Strong organizational and time‑management skills
Good interpersonal and communication skills
Detail‑minded, responsible, and able to handle multiple tasks
Proficient in MS Word, Excel, and PowerPoint
Good command of spoken and written English and Chinese (Cantonese and Mandarin is an advantage)
Proactive, flexible, and willing to learn
Team‑oriented with a positive working attitude
Able to work independently and under supervision in a structured environment

If you're interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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