(Senior) Officer, IT Procurement

Information Technology • Full Time • Hong Kong, Hong Kong, HK • 1d ago

Job Purpose:
Procure IT equipment, price negotiation, cost budgeting, purchasing coordination, IT asset management, payment process, license keeper and maintenance arrangement.

Main Responsibilities:
Perform IT procurement officer/senior officer roles and responsibilities as follows:
Procurement

Handle daily user IT procurement requests and provide technical advice for users to select the best products and services.
Acquire quotations from vendors under user requested.
Provide IT Expenditure Approval Form for applicant approval.
Verify the applicant approval to ensure authorization.
Vendor selection by comparison of products, price, services, warranty and delivery to decide the adequate quotation.
Gather applicant approval and footnote the rejected quotation for order preparation.
Submit quotation with proved documents to IT Procurement Section Head / IT project manager / Group Head of ITD for ordering approval.
Process order and coordinate the delivery among applicants, selected vendor and/or related parties such as data centre.
Inform IT Service or Network or Security Team / selected vendor to perform the installation.
File a set of copy of proved document, procurement document with related certificate or license or related substance together.
Update and maintain the entry of purchased hardware and software.

Invoice Handling

Assist Financial Accounting Department to handle related computer invoices including hardware and software purchases, data line, broadband, and maintenance of ATM machine, computer equipment, servers and software license.
Consolidate related documents to prove the invoice validity to process the payment.
Handle IT fixed asset addition registration, disposal, transfer and capitalization commencement monitoring.
Submit all invoices with supporting documents to Group Head of ITD / IT Procurement Section Head and grant authority manager (if appropriate) for payment approval.
Periodically send out the signed invoices with supporting documents to Financial Account Department for settlement.
File a set of invoices with documents. Update and maintain the entry of all invoices.

Tracking Maintaining

Update and maintain the expiration maintenance of hardware and software.
Assist project manager / related ownership to acquire renewal quotations, help in reviewing agreements / contracts for continuing maintenance.
Vendor selection on price comparison with services level (except privilege).
Provide quotations or IT Expenditure Approval Form to project manager / users for approval.
Verify the applicant approval to ensure authorization.
Process the renewal with vendor and arrange the prevention checking (if appropriate).
File a set of copies of maintenance agreement / contract, invoice, quotation, certificate and related documents together.

Software License Handling

IT Procurement Officer / Senior Officer as the contact point for software registration by default.
Consolidate evidence documents such as license certificate, software media, invoice, quotations, cost approval form or related documents to prove the purchased software.
File copies of software license prevented any license issue.

Incumbent Requirements:

Minimum 1 year of relevant experience, preferably in banking industry. Fresh graduates will also be considered. Candidates with more experience may be considered for senior role.
Good knowledge of IT products
Well performs on computer data entry and document management
Ability to handle problems and tackle instant circumstances
Good communication and coordination skills with positive and helpful attitude
Good command of written and spoken English and Chinese
Self-acting, detailed mind, confidence and able to work under pressure

Please note that only shortlisted candidates will be notified.

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