Chief to staff

Human Resources / Office Administration • Full Time • Central And Western District, Hong Kong, HK • 5d ago

Our client is a global poker‑media startup producing premium, AI‑enhanced poker content. We are looking for an exceptionally organized, detail‑driven, and proactive Chief of Staff to act as the central coordinator between the founder and all internal/external stakeholders. Fluency in Mandarin and English is necessary.

Client Details

Our client is a global poker‑media startup producing premium, AI‑enhanced poker content.

Description

Founder & Executive Coordination

Serve as the primary operational bridge between the founder and partners, vendors, and internal teams.
Track and drive 20+ concurrent workstreams, ensuring deadlines are met and follow-ups happen on time.
Prepare briefs, agendas, and action lists for meetings with investors, partners, and production teams.

Vendor & Partner Management

Own communication, follow-up, and negotiation with production vendors and technical suppliers.
Coordinate procurement (e.g., smart poker tables), manage quotations, timelines, and delivery.
Maintain all contracts, documentation, and payment schedules in organized systems.

Production & Venue Logistics

Oversee production planning for London, Jeju, and other global locations.
Handle venue booking, crew scheduling, equipment logistics, and pre-production milestone tracking.
Ensure smooth coordination between technical teams, talent, and post-production.

Hiring & Administration

Manage hiring pipelines, screening, and onboarding for operational and creative roles.
Support company admin: finance tracking, reporting, and maintaining operational dashboards.

Legal & Compliance Support

Coordinate IP filings, contract renewals, and compliance timelines with legal partners.
Assist with investor documentation and company structuring tasks as needed.

Profile

At least 5 years experiences in operations, chief of staff, or executive support-preferably in media, entertainment, or startup environments.
Exceptional organizational skills with the ability to manage multiple stakeholders and fast-moving priorities.
Strong communication and negotiation skills.
Fluency in Mandarin and English (written & spoken).
in project management and productivity tools (Notion, Airtable, Asana, Google Workspace, Microsoft 365).

Preferred (Not Required)

Background in media production, entertainment, or live events.
Familiarity with poker or gaming industries.
Experience with IP filings, vendor negotiation, or startup fundraising.

Job Offer

Founding Team Role: Join as a key founding member, with meaningful influence over strategy, culture, and long‑term direction from day one.
Team‑Building Mandate: Opportunity to build, lead, and scale your own team, shaping core capabilities as the company grows globally.
Founder-Level Access: Work directly with the founders on high‑impact decisions, content strategy, partnerships, and platform expansion.
Global Project Exposure: Hands‑on involvement across multiple international projects, spanning media, technology, and audience growth within the poker ecosystem.
International Mobility: Frequent travel to global hubs such as London and Jeju, supporting live projects, partnerships, and strategic initiatives alongside the founders as business needs arise.
Fast-Growth Environment: A rare opportunity to operate with startup agility, founder trust, and global reach in a niche, high‑engagement media industry.

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Aiko Zhang on +85228484712.

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