Executive Secretary (1-year renewable contract – Top Tier global healthcare Company)

Executive / Personal Assistant / Customer Service • Contract / Project Based • Eastern District, Hong Kong, HK • HK$ 35,000 - HK$ 37,000 / month • 4w ago

Mature, good communicator and able to handle multi-task
Immediate availability is highly preferred
Fast-paced and dynamic environment

Our client is a leading healthcare manufacturer and they are now looking for an Executive Secretary to join them.

Responsibilities:

Key Responsibilities

Provide executive support to the General Manager while managing day-to-day office operations, events, vendor relationships, and administrative processes to ensure a smooth, efficient workplace

Executive Support

Manage GM calendar, schedule meetings, prepare agendas and minutes, arrange travel and visas, handle expense claims and basic financial/admin tasks, and accompany the GM to meetings and events as required

Company Events and Logistics

Plan and coordinate company-wide events and key meetings (townhalls, leadership meetings, kick-offs, offsites), manage venues, catering, vendors, budgets, and on-site logistics

Office Administration

Oversee daily office operations and supplies, liaise with building management and vendors, manage onboarding/offboarding logistics (access cards, name cards, lockers), maintain admin budget tracking, and supervise the onsite Administrative Assistant

Vendor and Procurement Management

Create and manage vendor accounts, support purchase orders (PO) and payments, maintain vendor agreements and service arrangements

Project and Marketing Backup (when needed)

Provide project coordination and administrative support to commercial/ marketing team, including KPI tracking and action item follow-up

Ad-hoc duties

Undertake other tasks and projects as assigned by the GM

Requirement:

University degree holder in Business Administration or related discipline
Minimum 5 years' experience of secretary/ Executive Assistant experience, ideally from fast paced and MNC environment
Strong command of English, Cantonese, and Mandarin (spoken and written)
Proficient in Microsoft Office Suite (Outlook, Word, Excel), Experience using SAP Concur is a plus
Excellent interpersonal skills with the ability to collaborate effectively with all levels of staff and external contacts.
Personal Attributes: Able to thrive under pressure, manage multiple priorities, and adapt quickly to changing demands
Immediate available is preferred

Applicants, please send your job application by clicking Apply Now / send your job application to career6(a)stapacific.com with current salary, expectation salary and notice period.

**All profiles are handled with strictest confidentiality. Shortlisted candidates would be notified.**

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